ࡱ>  gbjbj Gn]!!8E E (m m m !."" +------>`--&!!&&-!!m m gZR,R,R,&!lm m +R,&+R,R,?~,Ӆm `:`o,'ÀHp0 r(ӅӅ0 &" #R,#4$&"&"&"--h*&"&"&"&&&&&"&"&"&"&"&"&"&"&" : Official Minutes Board of Regents Meeting of the Full Board April 8-9, 2009 Prince William Sound Community College Valdez, Alaska Regents Present: Cynthia Henry, Chair Timothy C. Brady, Vice Chair Fuller Cowell, Secretary Carl Marrs, Treasurer William Andrews Erik Drygas (via audioconference) Kenneth Fisher Mary K. Hughes Patricia Jacobson Robert Martin Kirk Wickersham (via audioconference) Mark R. Hamilton, Chief Executive Officer and President, University of Alaska Others Present: John Pugh, Chancellor, University of 91ֱSoutheast Brian D. Rogers, Interim Chancellor, University of 91ֱFairbanks Fran Ulmer, Chancellor, University of 91ֱAnchorage Roger Brunner, General Counsel Dan Julius, Vice President for Academic Affairs Wendy Redman, Vice President for University Relations Joe Trubacz, Chief Finance Officer Beth Behner, Chief Human Resources Officer Steve Smith, Chief Information Technology Officer Mary Rutherford, Chief Development Officer Jim Lynch, Associate Vice President for Finance Kit Duke, Associate Vice President, Facilities Michelle Rizk, Associate Vice President, Budget Gwen White, Associate Vice President, Institutional Research and Planning Kate Ripley, Director, Public Affairs Myron Dosch, Controller Jeannie D. Phillips, Executive Officer, Board of Regents Brandi Berg, Assistant to the Executive Officer, Board of Regents I. Call to Order Regent Henry called the meeting to order at 9:06 a.m. on Wednesday, April 8, 2009. II. Adoption of Agenda Regent Marrs moved, seconded by Regent Jacobson, and passed that: PASSED AS AMENDED (amendments noted by *) "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Public Testimony VII. Presentation from Prince William Sound Community College VIII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Graduate Certificate in Counselor Education at the University of 91ֱAnchorage 2. Approval of Graduate Certificate in Environmental Regulations and Permitting at the University of 91ֱAnchorage 3. Approval of Graduate Certificate in Earthquake Engineering at the University of 91ֱAnchorage 4. Approval of Certificate in Allied Health: Pre-Nursing Qualifications at the University of 91ֱFairbanks 5. Approval of Ph.D. in Indigenous Studies at the University of 91ֱFairbanks B. Facilities and Land Management Committee 1. Formal Project Approval for the Energy Technology Facility at the University of 91ֱFairbanks 2. Formal Project Approval for the Science Renovation at the University of 91ֱAnchorage *C. Finance Committee (items moved to New Business) IX. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee 1. Schematic Design Approval for the Northwest Campus Deferred Renewal at the Northwest Campus in Nome, Alaska 2. Committee Report *D. Finance Committee (items moved from Consent Agenda) 1. Approval of the Spending Allowance Rate for the Land Grant Endowments 2. Acceptance of the Foundations Proposed Endowment Fee for the Land Grant Endowments 3. Approval of FY11 Operating Budget Guidelines 4. Approval of FY11 Capital Budget Guidelines 5. Approval of Revision to FY10 Capital Budget Request for Additional Economic Stimulus Receipt Authority for the 91ֱRegion Research Vessel (ARRV) 6. Committee Report E. Human Resources Committee F. Planning and Development Committee G. Ad Hoc Committee on Honorary Degrees X. Approval of Resolution of Appreciation for Regent William Andrews XI. Approval of Revision to June 2009 Meeting Date XII. Report on Accreditation Process at the University of 91ֱAnchorage XIII. 91ֱCommission on Postsecondary Education Report XIV. UA Foundation Report XV. UA Athletics Report XVI. Future Agenda Items XVII. Board of Regents' Comments XVIII. Adjourn This motion is effective April 8, 2009." III. Approval of Minutes Regent Hughes moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents approves the minutes of its annual retreat of January 28-29, 2009 as presented. This motion is effective April 8, 2009." Regent Hughes moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents approves the minutes of its regular meeting of February 17-19, 2009 as presented. This motion is effective April 8, 2009." IV. Executive Session Regent Hughes moved, seconded by Regent Fisher, and passed that: PASSED "The Board of Regents goes into executive session at 9:06 a.m. Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Litigation % Land in Palmer % Finances % Presidents Contract The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately 1 hours. Thus, the open session of the Board of Regents will resume in this room at approximately 10:30 a.m. 91ֱTime. This motion is effective April 8, 2009." The Board of Regents concluded an executive session at _____ 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hours. V. President's Report President Hamilton spoke in support of the incredible work done by the University of Alaskas community campuses; budget outlook that will include contemplating freezing executive salaries for next year due to serious budget constraints. VI. Public Testimony Mayor Bert Cottle welcomed the board to Valdez; thanked them for the job the board does and how they support the University of 91ֱand the Prince William Sound Community College, thanked President Desorcie for doing such a great job; and spoke of how the city does support the university with an annual contribution. Jessica Angelette, student at ASUAF, asked that the phrase sexual orientation be added to the discrimination statements of the University of Alaska. Heather Swanson, chair of the Staff Alliance, thanked the board for allowing her to speak via videoconference, thanked Regent Andrews for his service to the University of Alaska, and that the Staff Alliance is looking forward to working with Regent-elect Compton, congratulated Chancellor Ulmer on her Athena award; spoke to staff alliance concerns including day care and health care issues; and announced that UAS director of admissions Joe Nelson has been appointed to the empty senatorial seat in Juneau, pending legislative confirmation. Stephanie Ashley, student body president at UAS-Juneau, expressed her concerns regarding the nondiscrimination statement and that it does not include sexual orientation; concerns regarding upcoming tuition increases, especially for upper division credits; and a request that Regent Andrews attend the UAS Juneau commencement. Michelle Carbohale, ASUAF senator, on behalf of the students, urged the regents to not change the tuition rates previously set for academic year 2011. She was joined by eight other students from the University of 91ֱwho supported her statement. VII. Presentation from Prince William Sound Community College Campus President Doug Desorcie, Prince William Sound Community College faculty, staff and students gave a presentation on programs offered at PWSCC including tech-prep courses, computer information office systems, theater conference on June 13-20, adult basic education, wellness center, and the general programs offered at the college which include human services, nursing, associate of arts, dual credit program. Developing programs include an associate in outdoor leadership, Following the presentation, the board had lunch with members of the Prince William Sound Community College advisory council. Thursday, April 9, 2009 VIII. Consent Agenda Regent Cowell moved, seconded by Regent Martin, and passed with Regents Andrews, Brady, Cowell, Fisher, Hughes, Jacobson, Martin, and Henry voting in favor that: PASSED AS AMENDED The Board of Regents approves the consent agenda as amended. This motion is effective April 9, 2009. A. Academic and Student Affairs Committee 1. Approval of Graduate Certificate in Counselor Education at the University of 91ֱAnchorage Reference 4 PASSED "The Board of Regents approves the Graduate Certificate in Counselor Education at the University of 91ֱAnchorage as presented. This motion is effective April 9, 2009." 2. Approval of Graduate Certificate in Environmental Regulations and Permitting at the University of 91ֱAnchorage Reference 5 PASSED "The Board of Regents approves the Graduate Certificate in Environmental Regulations and Permitting at the University of 91ֱAnchorage as presented. This motion is effective April 9, 2009." 3. Approval of Graduate Certificate in Earthquake Engineering at the University of 91ֱAnchorage Reference 6 PASSED "The Board of Regents approves the Graduate Certificate in Earthquake Engineering at the University of 91ֱAnchorage as presented. This motion is effective April 9, 2009." 4. Approval of Certificate in Allied Health: Pre-Nursing Qualifications at the University of 91ֱFairbanks Reference 7 PASSED "The Board of Regents approves the Certificate in Allied Health: Pre-Nursing Qualifications at the University of 91ֱFairbanks as presented. This motion is effective April 9, 2009." 5. Approval of Ph.D. in Indigenous Studies at the University of 91ֱFairbanks Reference 8 PASSED "The Board of Regents approves the Ph.D. in Indigenous Studies at the University of 91ֱFairbanks as presented. This motion is effective April 9, 2009." B. Facilities and Land Management Committee 1. Formal Project Approval of the Energy Technology Facility at the University of 91ֱFairbanks Reference 10 PASSED As required by Regents Policy 05.12.042, the Board of Regents approves the Formal Project Approval request for the University of 91ֱFairbanks Energy Technology Facility as presented, and authorizes the university administration to proceed through schematic design not to exceed a Total Project Cost of $30,600,000. This motion is effective April 9, 2009. 2. Formal Project Approval for the Science Renovation at the University of 91ֱAnchorage Reference 11 PASSED As required by Regents Policy 05.12.042, the Board of Regents approves the Formal Project Approval request for the Science Renovation at the University of 91ֱAnchorage, as presented, and authorizes the University administration to proceed through schematic design not to exceed a Total Project Cost of $11,400,000. This motion is effective April 9, 2009. C. Finance Committee The Finance Committee met as a full board and voted on all Finance items individually. These motions are reflected under IX.D New Business Finance Committee. IX. New Business and Committee Reports A. Academic and Student Affairs Committee The Academic and Student Affairs Committee, in addition to action items, heard reports on a first reading of a residency policy revision on honorably discharged veterans, FAFSA successes, projected enrollment improvements, distance education update, SAC/RAC consolidation, academic master plan progress. Future agenda items include reports on CES and MAPS, accreditation, SB241, and distance education. B. Audit Committee The Audit Committee heard a report on the status of internal audits, and held discussions regarding possible remediation of repeat follow-up audits and quality assessment of the internal audit department. C. Facilities and Land Management Committee 1. Schematic Design Approval for the Northwest Campus Deferred Renewal at the Northwest Campus in Nome, Alaska Reference 12 PASSED As required by Regents Policy 05.12.043, the Facilities and Land Management Committee approves the Schematic Design Approval request for the University of 91ֱFairbanks Northwest Campus Deferred Renewal Project as presented, and authorizes the University administration to proceed, not to exceed a Total Project Cost of $3,500.003. This motion is effective April 8, 2009. 2. Committee Report In addition to action items, the Facilities and Land Management Committee heard reports and updates on the Tanana Valley Campus revitalization Phase 3 exterior envelope project, the ARSC facility development at UAF, Toolik Field Station stimulus project, the co-generation project at UAA, and construction in progress. Security issues were discussed and the board affirmed its belief that the right things are being done to correct deficiencies given the available resources and complexities involved, its support of the CITO in this effort; and offered support and assistance to complete this effort. D. Finance Committee 1. Approval of the Spending Allowance Rate for the Land Grant Endowments Reference 16 Regent Cowell moved, seconded by Regent Martin, and passed with Regents Andrews, Brady, Cowell, Fisher, Jacobson, Martin, and Henry voting in favor that: PASSED "The Board of Regents approves a reduction in the annual spending allowance rate for the Land Grant Endowments from 5.0% to 4.5% effective for FY2010 and subsequent periods and directs the administration to update Policy 05.07.010 for the decrease in the spending rate. The motion is effective April 9, 2009. 2. Acceptance of the Foundations Proposed Endowment Fee for the Land Grant Endowments Regent Brady moved, seconded by Regent Cowell, and passed with Regents Andrews, Brady, Cowell, Fisher, Jacobson, Martin, and Henry voting in favor that: PASSED The Board of Regents accepts the UA Foundations proposed annual Endowment Fee for the Land-Grant Endowment Funds at 0.50% of the December 31, 2008 market value of the endowments. This motion is effective April 9, 2009. 3. Approval of the FY11 Operating Budget Request Guidelines Reference 17 Regent Cowell moved, seconded by Regent Martin, and passed with Regents Andrews, Brady, Cowell, Fisher, Jacobson, Martin, and Henry voting in favor that: PASSED "The Board of Regents approves the FY11 Operating Budget Request Guidelines as presented. This motion is effective April 9, 2009." 4. Approval of FY11 Capital Budget Development Guidelines Reference 18 Regent Cowell moved, seconded by Regent Martin, and passed with Regents Andrews, Brady, Cowell, Fisher, Hughes, Jacobson, Martin, and Henry voting in favor that: PASSED "The Board of Regents approves the FY11 Capital Budget Development Guidelines as presented. This motion is effective April 9, 2009." 5. Approval of Revision to FY10 Capital Budget Request for Additional Economic Stimulus Receipt Authority for the 91ֱRegion Research Vessel (ARRV) Regent Brady moved, seconded by Regent Martin, and passed with Regents Andrews, Brady, Cowell, Fisher, Hughes, Jacobson, Martin, and Henry voting in favor that: PASSED The Board of Regents approves the revised FY2010 capital budget request to include additional economic stimulus receipt authority for the 91ֱRegion Research Vessel in the amount of $16 million. This motion is effective April 9, 2009. 6. Committee Report In addition to action items, the board heard a report on the FY11 Performance Evaluation Guidelines. E. Human Resources Committee Board members heard a report on open enrollment, employee rates for FY11, labor and employee relations update, and an update on the 2008 grievance report. F. Planning and Development Committee Board members heard a report on development efforts and had a discussion regarding an assessment on legislative visits and plans for future meetings with legislators. G. Ad-Hoc Committee on Honorary Degrees Regent Cowell reported that the Ad Hoc Committee on Honorary Degrees met on March 4, 2009. Regent Fisher has agreed to serve on this committee. Chancellor Pugh will work with campus representatives to further define the difference between meritorious service awards and honorary degrees, and a future meeting will be set sometime after mid-April. X. Approval of Resolution of Appreciation for Regent William Andrews Regent Cowell moved, seconded by Regent Martin, and passed with Andrews, Brady, Cowell, Fisher, Hughes, Jacobson, Martin, and Henry voting in favor that: PASSED The Board of Regents approves the resolution of appreciation for Regent William A. Andrews, Jr. This motion is effective April 9, 2009. WHEREAS, William A. Andrews Jr. has served on the University of 91ֱBoard of Regents with distinction since June 1, 2007, when he was appointed by Governor Sarah Palin to the position of Student Regent; and WHEREAS, William A. Andrews Jr. is a full-time graduate student at the University of 91ֱAnchorage, where he is expected to graduate with his Masters Degree in Public Administration in May 2010; and WHEREAS, William A. Andrews Jr. received his Bachelor of Arts in Social Science, with a minor in Native Studies, at the University of 91ֱSoutheast in 2008; and WHEREAS, William A. Andrews Jr. made the Chancellors and Deans Lists while an undergraduate at UAS; and WHEREAS, William A. Andrews Jr. worked as an intern in the 25th 91ֱState Legislature in the office of Rep. Mary Nelson of Bethel. He also served as an intern at Sealaska Corporation in Juneau, where his duties included, among others, coordinating student financial aid records and scholarship disbursements; and WHEREAS, William A. Andrews Jr. served in the UAS student government as president and vice president, and actively participated in Board of Regents meetings via student government prior to his appointment; and WHEREAS, William A. Andrews Jr. also participated in the statewide Coalition of Student Leaders conferences in the state capital of Juneau, chaired the student governments Activities Committee at UAS, served on a UA taskforce related to tuition, organized student government elections and helped students register to vote on the UAS campus; and WHEREAS, William A. Andrews Jr. was the recipient of the Judson L. Brown Leadership Award from Sealaska Heritage Foundation in 2008. In presenting the award, Chris McNeil, president and chief executive officer of Sealaska, called William a very good example to future applicants; and WHEREAS, William A. Andrews also served his country proudly in the United States Marine Corps as an infantryman from 1990-1994; and WHEREAS, William A. Andrews Jr., while serving on the Board of Regents, was a member of the Academic and Student Affairs Committee and Human Resources Committee. NOW THEREFORE BE IT RESOLVED THAT the University of 91ֱBoard of Regents officially recognizes William A. Andrews Jr. for his exceptional service to 91ֱand the University of Alaska. The board expresses profound thanks on behalf of students, staff and faculty of the university for Williams contributions; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to William A. Andrews Jr., with a copy to be incorporated in the official minutes of the April 8-9, 2009, minutes of the UA Board of Regents. XI. Approval of Revision to June 2009 Meeting Date Regent Andrews moved, seconded by Regent Martin, and failed with Regents Andrews and Martin voting in favor and Regents Brady, Cowell, Fisher, Hughes, Jacobson, and Henry voting in opposition that: FAILED The Board of Regents approves the revision of the June 2009 meeting date from June 4-5 to June 15-16, 2009. This motion is effective April 9, 2009. XII. Report on Accreditation Process at the University of 91ֱAnchorage Provost Driscoll reported on the accreditation process currently underway at the University of 91ֱAnchorage. XIII. 91ֱCommission on Postsecondary Education Report Regent Jacobson reported that the Commission met on April 2, that Senator French has been appointed to the Commission, gave an update on the Sheldon Jackson College closure and teach-out; and a report on legislative bills that affect ACPE. XIV. UA Foundation Report Regent Hughes reported on the joint board meeting held with the Board of Trustees on February 19, 2009 and items discussed including more fund-raising emphasis with the Board of Regents and how to assist in this effort. XV. UA Athletics Report None. XVI. Future Agenda Items Regent Fisher requested that the board formulate a letter to the governor regarding conveyance of state lands to the University of Alaska. XVII. Board of Regents' Comments Regent Martin thanked Regent Andrews for the excellent work he has done over the past two years, thanked the community of Valdez and especially the Prince William Sound Community College for their wonderful hospitality; expressed his pet peeve regarding referring to the legislature as Juneau; and his frustration regarding the lack of observance of rules of order during committee meetings. Regent Jacobson thanked the community of Valdez and Prince William Sound Community College for their hospitality; thanked Regent Andrews for his service on the board; extended her congratulations to Chancellor Ulmer regarding her Athena Award; gave an update regarding SB241; hoped that Regent Drygas is recovering; and thanked the staff for coordinating the meeting. Regent Hughes lauded the wonderful Maxine Whitney Museum and all the efforts that went forward to make it possible; thanked Prince William Sound Community College for hosting the meeting; and reported that updates would be made on future legislative meetings in the near future. Regent Fisher reiterated the importance of gaining lands and his goal that it be acted on to rectify this wrong. Regent Andrews thanked the board and the administration for supporting him as a student regent and the demonstration of leadership evinced by the leaders of this institution; his thankfulness that there is a student regent position on the Board of Regents and how it shows that the institution values students; and thanked President Hamilton specifically for his leadership. Regent Cowell spoke of his appreciation in working with Regent Andrews; and thanked the hospitality of Valdez and the college. Regent Brady thanked Regent Andrews for his service to the Board of Regents; and spoke of his admiration for how the community of Valdez works with its campus. Chancellor Rogers reported on student achievements including the recipient of the Goldwater Scholar and Udall Scholars; hockey team accomplishments; challenges with Skarland Hall and Old University Park building; and thanked Regent Andrews for his service. Chancellor Pugh expressed his appreciation for being able to participate via audio and videoconference, his regret in not being able to meet in Valdez; congratulated Regent Andrews for his service to UAS as student body president as well as his service on the Board of Regents; and of his encouragement regarding the commitment to address the issue of teacher education recruitment and retention. President Hamilton expressed his great appreciation for Regent Andrews service in the service as well as for the University of Alaska; and how individuals weave into each others lives and create the tapestry of life. Regent Henry thanked President Desorcie for the amazing hospitality from the Prince William Sound Community College; and thanked the staff who participated via audio and videoconference. XVIII. Adjourn Regent Henry adjourned the meeting at 2:06 p.m. on Thursday, April 9, 2009.     Official Minutes Meeting of the Full Board April 8-9, 2009 Valdez, Alaska  PAGE \* MERGEFORMAT 10  PAGE \* MERGEFORMAT 1 <KLy  ( E F W f ! f ! 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