ࡱ>  bjbj :& pp8.. (!!!!.,"@" \`-'!!''!!...'h!!.'..lۗ!P*lcZ0.^n+^ۗۗJ^% L"d#.$z% L"L"L"^-0L"L"L".''''^L"L"L"L"L"L"L"L"L"p y: Official Minutes Board of Regents Annual Meeting of the Full Board December 1-2, 2008 Fairbanks, Alaska Regents Present: Mary K. Hughes, Chair Cynthia Henry, Vice Chair Michael Snowden, Secretary Carl Marrs, Treasurer (participated via audioconference on 12-2-08) William Andrews (participated via videoconference on 12-2-08) Timothy C. Brady Fuller Cowell Erik Drygas Patricia Jacobson Robert Martin (participated via audioconference on 12-2-08) Kirk Wickersham Mark R. Hamilton, Chief Executive Officer and President, University of Alaska Others Present: John Pugh, Chancellor, University of 91ֱSoutheast Brian D. Rogers, Interim Chancellor, University of 91ֱFairbanks Fran Ulmer, Chancellor, University of 91ֱAnchorage Roger Brunner, General Counsel Dan Julius, Vice President for Academic Affairs Wendy Redman, Vice President for University Relations Joe Trubacz, Chief Finance Officer Beth Behner, Chief Human Resources Officer Steve Smith, Chief Information Technology Officer Mary Rutherford, Chief Development Officer Jim Lynch, Associate Vice President for Finance Kate Ripley, Director, Public Affairs Myron Dosch, Controller Kit Duke, Associate Vice President, Facilities Michelle Rizk, Associate Vice President, Budget Gwen White, Associate Vice President, Institutional Research and Planning Jeannie D. Phillips, Executive Officer, Board of Regents Brandi Berg, Assistant to the Executive Officer, Board of Regents I. Call to Order Chair Hughes called the meeting to order at 8:02 a.m. on Monday, December 1, 2008. II. Adoption of Agenda Regent Snowden moved, seconded by Regent Wickersham, and approved as amended that: PASSED AS AMENDED (amendments noted by *) "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. President's Report VI. Update on Investment Status VII. Approval of Resolutions of Appreciation Mary K. Hughes Michael Snowden VIII. Report on Federal Processes and Outlook IX. Public Testimony X. Presentation from the University of 91ֱFairbanks *XI. Approval of Applications for Renewable Energy Grants (information item replaced by the following action items) A. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Combined Heat and Power Project at the University of 91ֱAnchorage B. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Central Chiller Project Using Waste Steam at the University of 91ֱFairbanks C. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Solar Photovoltaic Project at the University of 91ֱFairbanks XII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Revisions to Regents' Policy 10.02.040.D Academic Unit Establishment, Major Revision, and Elimination B. Facilities and Land Management Committee 1. Formal Project Approval of UAF Critical Electrical Distribution Project 2. Schematic Design Approval of UAF Arctic Health Lab Revitalization, Phase II 3. Approval of 6-Year Capital Improvement Plan for FY10-FY15 *4. Approval of Amendment to the UAA Master Plan (removed from agenda) C. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2008 Audited Financial Statements 2. Report on and Acceptance of the FY2008 Education Trust of 91ֱAudited Financial Statements 3. Approval of Amendment to the FY2009 Natural Resources Fund Budget 4. Approval to Transfer Unexpended Bond Proceeds to UAF Critical Electrical Distribution Project XIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Human Resources Committee F. Planning and Development Committee XIV. Approval of 2010 Meeting Schedule XV. Board of Regents Officer Elections XVI. Approval of Revisions to Corporate Authority Resolution XVII. Approval of Revisions to Industrial Security Resolution XVIII. 91ֱCommission on Postsecondary Education Report XIX. UA Foundation Report XX. Future Agenda Items XXI. Board of Regents' Comments XXII. Adjourn This motion is effective December 1, 2008." III. Approval of Minutes Regent Jacobson moved, seconded by Regent Brady, and passed that: PASSED "The Board of Regents approves the minutes of its regular meeting of September 18-19, 2008 as presented. The motion is effective December 1, 2008." Regent Drygas moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents approves the minutes of its regular meeting of October 31, 2008 as presented. This motion is effective December 1, 2008." IV. Executive Session Regent Brady moved, seconded by Regent Wickersham, and passed that: PASSED "The Board of Regents goes into executive session at 8:10 a.m. 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Land Negotiations % Vocational Education Contract % Renewable Energy Grants The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately 30 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 8:40 a.m. 91ֱTime. This motion is effective December 1, 2008." The Board of Regents concluded an executive session at 8:30 a.m. 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately 20 minutes. V. President's Report President Hamilton announced that he has approved the establishment of the Center for Behavioral Studies at UAA, updated members on the budget situation and China recruitment, and made the sad announcements regarding the deaths of UAF Fire Department Battalion Chief Phil Rounds and of Barbara Nilsens brother-in-law. VI. Update on Investment Status Vice President Trubacz, Associate Vice President Lynch, and Controller Dosch provided an update regarding the FY09 operating budget status. VII. Approval of Resolutions of Appreciation Mary K. Hughes Regent Wickersham moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents approves the resolution of appreciation for Regent Mary K. Hughes. This motion is effective December 1, 2008." WHEREAS, Mary K. Hughes served with distinction as a member of the Board of Regents of the University of 91ֱfrom 2002 through 2009; and WHEREAS, Mary K. Hughes was appointed to the Board of Regents by Governor Tony Knowles in 2002 and was reappointed by Governor Frank Murkowski in 2003; and WHEREAS, Mary K. Hughes is a lifelong Alaskan--born in Kodiak and raised in Anchorage; and WHEREAS, Mary K. Hughes graduated cum laude from the University of 91ֱin Fairbanks in 1971 with a Bachelor of Business Administration Management [on which occasion she received the Marion Frances Boswell Memorial Award (awarded to the most outstanding graduating senior female student at the University]; continued her postgraduate studies in labor economics at Heriot-Watt University in Edinburgh, Scotland in 1971, and earned her Juris Doctorate at Willamette University College of Law in 1974; and WHEREAS, Mary K. Hughes dedication to the University of 91ֱwas evidenced prior to her tenure on the Board of Regents as she has served on the University of 91ֱFoundation Board of Trustees since 1990 and the University of 91ֱFairbanks Board of Visitors from 1994 to 2002; and WHEREAS, Mary K. Hughes was awarded the University of 91ֱFairbanks Alumni Achievement Award for Professional Excellence in 2001; and WHEREAS, Mary K. Hughes commitment to higher education is further demonstrated by her service on Willamette Universitys Board of Trustees since 1997 (she is presently chair of its Law Committee) and on its College of Law Board of Visitors from 1978-2001; WHEREAS, Mary K. Hughes record of community service is exemplary, diverse, and consistent over the last 30 years and includes serving in leadership positions with the 91ֱBar Association, 91ֱBar Foundation, Anchorage Economic Development Corporation, 91ֱRepertory Theatre, Soroptimist International of Cook Inlet, Providence 91ֱFoundation, 91ֱHumanities Forum and many others; and Whereas, Mary K. Hughes was named a YWCA Woman of Distinction in 1997 and is a member of the Athena Society; and WHEREAS, Mary K. Hughes provided outstanding leadership of the Board of Regents serving as its Chair from 2005 to 2008, as Vice Chair from 2002-2005, and as Chair of the Human Resources and Planning & Development Committees; and WHEREAS, Mary K. Hughes professional career has spanned both the public and private sector, serving as a partner in the 91ֱlaw firm of Hughes, Thorsness, Gantz, Powell, and Brundin from 1974 to 1994, Municipal Attorney for the Municipality of Anchorage from 1995 to 2000; and 91ֱState Director for U.S. Senator Lisa Murkowski from 2005 to 2008; and WHEREAS, Mary K. Hughes has performed her duties in her many roles with professionalism, dedication to excellence, humor, and style; NOW THEREFORE BE IT RESOLVED that the University of 91ֱBoard of Regents officially recognizes Mary K. Hughes exceptional public service to 91ֱand the University of 91ֱand expresses the profound thanks of the Board of Regents on behalf of the students, staff and faculty of the university for her contributions to the development and enhancement of higher education in Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Mary K. Hughes, with a copy to be incorporated in the official minutes of the December 1-2, 2008 meeting of the Board of Regents. Michael Snowden Regent Brady moved, seconded by Regent Drygas, and passed that: PASSED "The Board of Regents approves the resolution of appreciation for Regent Michael K. Snowden. This motion is effective December 1, 2008." WHEREAS, Michael K. Snowden served with distinction as a member of the Board of Regents of the University of 91ֱfrom 2003 through 2009; and WHEREAS, Michael K. Snowden was appointed to the Board of Regents by Governor Frank Murkowski in 2003; and WHEREAS, Michael K. Snowden has lived in Sitka, Alaska, the majority of his life; and WHEREAS, Michael K. Snowden graduated from the University of 91ֱin Fairbanks in 1969 with a Bachelor in Business Administration Management and continued with a year of postgraduate studies in Economics and Business; and WHEREAS, Michael K. Snowden has served on the Board of Regents as its Secretary from 2005 to 2008; as chair of the Facilities and Land Management Committee; and as a member of the Academic and Student Affairs, Audit, and Human Resources Committees; and WHEREAS, Michael K. Snowden has also served his community as a member of the Sitka Community Hospital Board, board of directors of National Bank of Alaska, and continues to serve on the Wells Fargo local and statewide advisory boards; and WHEREAS, Michael K. Snowden has operated his family business in Sitka for many years and taken advantage of the most picturesque locations in the state of 91ֱby cruising the Southeast 91ֱwaters as the sea captain of the Gloria; and WHEREAS, Michael K. Snowdens professionalism, serious evaluation of issues, and ability to mediate during difficult decision-making situations has made him a valuable member of the Board of Regents and one that will be truly missed; NOW THEREFORE BE IT RESOLVED that the University of 91ֱBoard of Regents officially recognizes Michael K. Snowdens exceptional public service to 91ֱand the University of 91ֱand expresses the appreciation of the Board of Regents for his commitment to higher education in Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Michael K. Snowden, with a copy to be incorporated in the official minutes of the December 1-2, 2008 meeting of the Board of Regents. VIII. Report on Federal Processes and Outlook Martha Stewart discussed the origins and nature of the position of Director of Federal Relations. Included in the presentation was information on how fiscal and legislative priorities are arrived at internally at the university, how they are followed up on with the 91ֱCongressional Delegation, other Congressional Offices, the federal departments and agencies and coordination with the national higher education associations. IX. Public Testimony Representative David Guttenberg welcomed the board to Fairbanks and shared his thoughts about the lack of a medical school in Alaska, Heather Swanson, chair of Staff Alliance, thanked the board for its patience and accommodation of video testimony; reported on the United Way campaigns, wellness programs and claims reduction, and a joint health care committee survey. Ann Foster, archivist for statewide and UAF, reviewed the work of the UA archives. Jim Malingowski, Boeing Company representative, encouraged partnerships between the University of 91ֱand the Boeing Company including scholarships, teacher/mentor programs, support of engineering students at ANSEP and through RAHI. Ben Larue, Siemens Buildings Technologies, encouraged support for engineering programs and facilities at the University of 91ֱand engineering academy programs through the Fairbanks and Anchorage school districts. Roger Burgraff, 91ֱMiners Association, thanked the University for supporting 91ֱmining industries. Wayne Gerke, assistant superintent of Fairbanks North Star Borough School District (FNSBSD), thanked the board for the collaborative efforts between the University of Alaska, University of 91ֱFairbanks, and the school district. Randy Cheap, chair of Career Technical Education Council for the FNSBSD, thanked the board for its support of career and technical education and for partnerships with the school district and private industries. Randy Pitney, University of 91ֱFairbanks Alumni Association, spoke of how the Alumni Association is ready to support the budgets of the university with legislators. Joella Sparks, Staff Alliance representative and UAF Alumnus, reported on staff alliance activities. Jill Dumesnil, chair of Faculty Alliance, reported on issues regarding the statewide academic master plan, definition of governance, and legislative lobbying plans. X. Presentation from the University of 91ֱFairbanks Faculty and administration from the University of 91ֱFairbanks gave an overview to the Board of Regents on the following subject areas: 1. The State Energy Plan slated to be unveiled in early December 2008. Gwen Holdmann, Organizational Director for the 91ֱCenter for Energy and Power, and Dan White, Director of the Institute of Northern Engineering, provided the board with an overview of the State Energy Plan, and discussed the synergies the university already enjoys with state agencies, as well as how the university can fit into the execution of the Plan. 2. Vice Chancellor Buck Sharpton gave an overview of IPY activities, what has transpired over the past two years, and updates on IPY projects and ongoing research. 3. Professors Bert Boyer and Gerald Mohatt provided the Board of Regents with a brief overview of applied research projects in the Life Sciences field that are currently underway. XI. Report on University of 91ֱAnchorage Co-Generation Project and Review of Business Plan Reference 1 Note: this item became an action item, divided up between the three projects and acted on separately. A. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Combined Heat and Power Project at the University of 91ֱAnchorage Regent Snowden moved, seconded by Regent Cowell, and passed with Regents Cowell, Drygas, Henry, Jacobson, Snowden, Wickersham, and Hughes voting in favor, and Regent Marrs abstaining that: PASSED A RESOLUTION OF THE UNIVERSITY OF ALASKA BOARD OF REGENTS AUTHORIZING THE UNIVERSITY OF ALASKA ADMINISTRATION TO APPLY FOR A GRANT FROM THE ALASKA ENERGY AUTHORITY TO FUND THE DESIGN & CONSTRUCTION OF A COMBINED HEAT AND POWER PROJECT WHEREAS, Anchorage Municipal Light and Power (ML&P), University of 91ֱAnchorage (UAA) and Providence 91ֱMedical Center (PAMC) are preparing to develop a combined heat and power project to be located in the U-Med district for the benefit of the three organizations. The project will contain one or two gas turbine generators each with a heat recovery boiler and a thermal distribution system that will connect PAMC and UAA buildings to the plant. WHEREAS, ML & P and UAA intend to apply for $35,000,000 in grant monies as partial funding for the design and construction of a combined heat and power project with a current estimated design and construction cost of approximately $55,000,000. NOW, THEREFORE, the Board of Regents resolves: Section 1. The University of 91ֱAdministration is authorized to apply in conjunction with ML&P for a grant of $35,000,000 for the design and construction of a combined heat and power project with an estimated cost of $55,000,000. Section 2. This authorization is not an approval of the project nor an authorization to accept grant monies for the project. The project agreements between UAA, ML&P and PAMC are subject to approval of the Board of Regents. If the generator(s) proposed are to be located on university property, such facilities are subject to the approval of the Board of Regents. Section 3. Kit Duke, Chief Facilities Officer, is authorized to be the named point-of-contact for the grant application and is authorized to represent UAA for purposes of this application, except that the grant application must be approved and signed by the President. Section 4. UAA is in compliance with all federal, state and local laws related to existing credit and federal tax obligations. Section 5. This resolution shall be effective immediately upon passage and approval by the Board of Regents. PASSED AND APPROVED by the University of 91ֱBoard of Regents this 2nd day of December, 2008. B. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Central Chiller Project Using Waste Steam at the University of 91ֱFairbanks Regent Wickersham moved, seconded by Regent Drygas, and passed with Regents Cowell, Drygas, Henry, Jacobson, Martin, Marrs, Snowden, Wickersham, and Hughes voting in favor that: PASSED A RESOLUTION OF THE UNIVERSITY OF ALASKA BOARD OF REGENTS AUTHORIZING THE UNIVERSITY OF ALASKA ADMINISTRATION TO APPLY FOR A GRANT FROM THE ALASKA ENERGY AUTHORITY TO FUND THE DESIGN & CONSTRUCTION OF A CENTRAL CHILLER PROJECT USING WASTE STEAM WHEREAS, University of 91ֱFairbanks (UAF) is preparing to develop a central chiller project using waste steam to be located on the West Ridge area of the UAF campus. The project will replace the existing electric driven chillers located in each building with a central steam driven absorption chiller facility. The chilled water will then be distributed to the individual buildings with pipes located in the existing utilidor system. Waste steam will be used as the energy source. WHEREAS, UAF intends to apply for $10,000,000 in grant monies as partial funding for the design and construction of a central chiller project with a current estimated design and construction cost of approximately $15,000,000. NOW, THEREFORE, the Board of Regents resolves: Section 1. The University of 91ֱadministration is authorized to apply for a grant of $10,000,000 for the design and construction of a central chiller project with an estimated cost of $15,000,000. Section 2. Kit Duke, Chief Facilities Officer, is authorized to be the named point-of-contact for the grant application and is authorized to represent UAF for purposes of this application, except that the grant application must be approved and signed by the President. Section 3. UAF is in compliance with all federal, state and local laws related to existing credit and federal tax obligations. Section 4. This resolution shall be effective immediately upon passage and approval by the Board of Regents. PASSED AND APPROVED by the University of 91ֱBoard of Regents this 2nd day of December, 2008. C. Authorization of Application to the 91ֱEnergy Authority Grant to Fund the Design and Construction of a Solar Photovoltaic Project at the University of 91ֱFairbanks Regent Wickersham moved, seconded by Regent Drygas, and passed with Regents Cowell, Drygas, Henry, Jacobson, Martin, Marrs, Snowden, Wickersham, and Hughes voting in favor that: PASSED A RESOLUTION OF THE UNIVERSITY OF ALASKA BOARD OF REGENTS AUTHORIZING THE UNIVERSITY OF ALASKA ADMINISTRATION TO APPLY FOR A GRANT FROM THE ALASKA ENERGY AUTHORITY TO FUND THE DESIGN & CONSTRUCTION OF A SOLAR PHOTOVOLTAIC PROJECT WHEREAS, University of 91ֱFairbanks (UAF) is preparing to develop a solar photovoltaic project to be located at the Student Recreation Center on the UAF campus. The UAF Photovoltaic (PV) Project will install approximately 20 kW of PV panels on the roof of the Student Recreation Center. This project would offset the generation of 20,000 kW-hrs per year of electricity by fossil fuels. WHEREAS, UAF intends to apply for $320,000 in grant monies as partial funding for the design and construction of a solar photovoltaic project with a current estimated design and construction cost of approximately $370,000. NOW, THEREFORE, the Board of Regents resolves: Section 1. The University of 91ֱadministration is authorized to apply for a grant of $320,000 for the design and construction of a solar photovoltaic project with an estimated cost of $370,000. Section 2. Kit Duke, Chief Facilities Officer, is authorized to be the named point-of-contact for the grant application and is authorized to represent UAF for purposes of this application, except that the grant application must be approved and signed by the President. Section 3. UAF is in compliance with all federal, state and local laws related to existing credit and federal tax obligations. Section 4. This resolution shall be effective immediately upon passage and approval by the Board of Regents. PASSED AND APPROVED by the University of 91ֱBoard of Regents this 2nd day of December, 2008. RATIONALE/RECOMMENDATION As indicated at the October 31, 2008 Board of Regents' meeting, UAA submitted one application and UAF submitted two applications for renewable energy grants. UAA Co-generation Project, grant request amount $35 million plus $20 million match to be provided by one or more of the project partners: Anchorage Municipal Light & Power, Providence Hospital and University of 91ֱAnchorage are preparing to develop a combined heat and power project for the benefit of the three organizations. The project will contain one or two gas turbine generators each with a heat recovery boiler and a thermal distribution system that will connect Providence Hospital and UAA buildings to the plant. Combined heat and power production offers the possibility of improving the fuel efficiency of an electric generating process by more than 100% when compared to conventional electric plants and by more than 70% when compared to combined-cycle electric generating plants. The University of 91ֱAnchorage and Providence Hospital are two large institutional customers served by Anchorage Municipal Light and Power. Anchorage Municipal Light and Power is a regulated utility. The University and the Hospital fall within its exclusive service territory. Together, the two customers make up about 4% of the utilitys sales. ML&P is currently updating its resource plan and will replace some of its generating equipment. The University has a number of boilers that are near the end of their useful life and Providence continues to grow to meet the needs of the community and is faced with capital investment for infrastructure to meet its growth. It is a favorable time to develop a single project to meet the three organizations overarching goals. Nearly all power and heat in the Anchorage area is produced by combusting natural gas and it is in the publics best interest to use this fuel efficiently. All parties expect the cost of natural gas to remain high (22% rate increase this January). An opportunity exists to develop a project to meet the three organizations goals: Use fuel more efficiently Reduce emissions associated with making electricity and heating buildings Reduce operating costs Currently, it is anticipated that the project will be: Located on University land Located adjacent to Providence Hospital Use ML&P generating assets Use ML&P natural gas Rely upon Enstar for natural gas transportation Include heat recovery boilers Bundle with other facilities such as Providence Laundry, and UAA Parking structure The proposed project will locate ML&P generating assets near the two institutions, where heat, that is normally wasted when making electricity, is recovered to meet the thermal energy needs of the university and the hospital. For the project to move forward the institutions will continue to rely upon ML&P as an electric service provider and the institutions must realize economic benefit by meeting their thermal energy requirements with low-cost, waste-heat. Independent, preliminary studies have been completed by all three parties. Each believes that a project can be developed that serves their best interest and that the greatest benefit will be achieved by all three parties cooperating to plan, finance and operate a single facility. The project cost is estimated to be $55 million, including a $20 million non-grant match and the schedule is estimated to be 36 months. The three parties have committed themselves to: Organize a working group. Select a lead organization that is responsible for directing various consultants to perform in the best interest of the joint project. Contribute one third of the cost ($100,000 each) verifying that the project is technically, operationally and financially sound. Submit a renewable energy grant application to the state this December for partial funding of the project. If the project is validated, the three parties will continue to work together to manage the construction project and oversee the ongoing operation of the plant. Legal, permitting and financial services will also be required. The bottom line for the partners (ML&P, Providence Hospital, UAA) in this project: Providence, UAA and possibly other UMED district members could reduce their heating costs by over half. For UAA that is over $1M/year. Reduced Carbon Footprint of both campuses by using waste heat for space heating. Renewed infrastructure through replacement. A jointly used energy system adjacent to Providences Facilities area A training site for energy system operators and maintenance personnel A great project for the States Renewable Energy Grant. UAF West Ridge Energy Conservation Project, grant request amount $10 million plus $5 million UAF match: The West Ridge Energy Conservation Project will replace the existing electric driven chillers located in each building with a central steam driven absorption chiller facility. The chilled water will then be distributed to the individual buildings with pipes located in the existing utilidor system. Waste steam will be used as the energy source. The University will reduce their electricity consumption by approximately 2,000,000 kW-hrs per year and CO2 emissions will be reduced by over 1,100 tons per year. This is a significant benefit from both an economic and environmental perspective. This grant amount will be matched with $5 million in UAF funding. If this project is funded, the campus electric bill will be reduced by $400,000. In addition, the campus maintenance expenditures will be reduced by $100,000 and cost of future buildings on West Ridge will be lower due to less mechanical equipment being required. The savings are estimated to be at least $200,000 per building. UAF Photovoltaic Project, grant request amount $320,000 plus $50,000 UAF match: The UAF Photovoltaic (PV) Project will install approximately 20 kW of PV panels on the roof of the Student Recreation Center. The project will use commercially available technology to expand the Universitys renewable energy capability. It is important that UAF be viewed as a leader to other governmental agencies and the community in implementing renewable energy. This project would offset the generation of 20,000 kW-hrs per year of electricity by fossil fuels. This project will be matched with $50,000 of UAF funding. XII. Consent Agenda Regent Brady moved, seconded by Regent Cowell and passed as amended that: PASSED AS AMENDED The Board of Regents approves the consent agenda as amended. This motion is effective December 2, 2008. A. Academic and Student Affairs Committee 1. Approval of Revisions to Regents' Policy 10.02.040.D Academic Unit Establishment, Major Revision, and Elimination PASSED "The Board of Regents revises Regents' Policy 10.02.040.D Academic Unit Establishment, Major Revision, and Elimination, as presented. This motion is effective December 2, 2008." B. Facilities and Land Management Committee 1. Formal Project Approval of UAF Critical Electrical Distribution Project Reference 7 PASSED "The Board of Regents approves the Formal Project Approval request for the University of 91ֱFairbanks Critical Electrical Distribution Renewal Phase 1 as presented, and authorizes the university administration to proceed through schematic design not to exceed a Total Project Cost of $5,187,000. This motion is effective December 2, 2008." 2. Schematic Design Approval of UAF Arctic Health Lab Revitalization, Phase II Project Reference 8 PASSED The Board of Regents approves the Schematic Design Approval request for the University of 91ֱFairbanks Arctic Health Lab Revitalization Phase 2 as presented, and authorizes the university administration to proceed through Construction Document completion not to exceed a Total Project Cost of $9,540,000. This motion is effective December 2, 2008. 3. Approval of 6-Year Capital Improvement Plan for FY10-FY15 Reference 9 PASSED "The Board of Regents approves the 6-Year Capital Improvement Plan for FY10-FY15. This motion is effective December 2, 2008." 4. Approval of Amendment to the UAA Master Plan Reference 10 Removed from Agenda. C. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2008 Audited Financial Statements Reference 16 PASSED "The Board of Regents accepts the FY2008 Audited Financial Statements as presented. This motion is effective December 2, 2008." 2. Report on and Acceptance of the FY2008 Education Trust of 91ֱAudited Financial Statements Reference 15 PASSED "The Board of Regents accepts the FY2008 Education Trust of 91ֱAudited Financial Statements as presented. This motion is effective December 2, 2008." 3. Approval of Amendment to the FY2009 Natural Resources Fund Budget PASSED The Board of Regents approves the proposed amendment to the Natural Resources Fund Budget as presented. This motion is effective December 2, 2008. 4. Approval to Transfer Unexpended Bond Proceeds to UAF Critical Electrical Distribution Project PASSED "The Board of Regents: 1. declares the General Revenue Bond 2003 Series L UAF Electrical Power Grid Interface and Code Upgrades Project complete; 2. directs the chief financial officer or controller to direct The Bank of New York Mellon Trust Company, N.A., bond trustee and depository for the university with regard to the General Revenue Bond Construction Fund, to (a) verify adequacy of the Reserve Fund, and (b) at a time and in a manner deemed appropriate by the chief financial officer or controller, transfer the remaining unexpended bond proceeds of the UAF Electrical Power Grid Interface and Code Upgrades Project to the university free and clear of the lien of the bond indenture and use such proceeds for the UAF Critical Electrical Distribution Project. The proceeds are to remain segregated and are subject to arbitrage rebate calculations until fully expended. This motion is effective December 2, 2008." XIII. New Business and Committee Reports A. Academic and Student Affairs Committee In addition to action items, the Academic and Student Affairs Committee heard reports on Title III, HEA, health programs, student services including cost of textbooks, status report on SB 241, Education Summit, academic master plan, and on China recruitment efforts. B. Audit Committee The Audit Committee heard a presentation from the University of 91ֱexternal auditor, status reports on ongoing audits, recently completed audit reports and the status of the Education Trust. C. Facilities and Land Management Committee A. Formal Project Approval of UAA ERA Aviation Project The Facilities and Land Management Committee approved the following motion: PASSED "The Facilities and Land Management Committee approves the Formal Project Approval request for the University of 91ֱAnchorage ERA Aviation Facility Renewal/Gas Extraction System as presented, and authorizes the university administration to proceed through schematic design not to exceed a Total Project Cost of $2,180,000. This motion is effective December 1, 2008." 2. Committee Report In addition to action items, the Facilities and Land Management Committee requested a work session on the UAA Master Plan to be held in conjunction with the annual retreat and heard a report on the 91ֱRegion Supercomputing Center project. Security issues were discussed and the board affirmed its belief that the right things are being done to correct deficiencies given the available resources and complexities involved, its support of the CITO in this effort; and offered support and assistance to complete this effort. D. Finance Committee In addition to action items, the Finance Committee reviewed a presentation regarding the FY08 Consolidated Fund financial statements. E. Human Resources Committee The Human Resources Committee heard reports on a dispute regarding teaching upper division course, wellness programs, compensation committee, affirmative action report, and labor and employee relations status. F. Planning and Development Committee The Planning and Development Committee discussed topics they would like to have covered during the annual retreat in January 2009. XIV. Approval of 2010 Meeting Schedule Regent Wickersham moved, seconded by Regent Cowell, and passed with Regents Cowell, Drygas, Henry, Jacobson, Martin, Marrs, Snowden, Wickersham, and Hughes voting in favor that: PASSED "The Board of Regents approves the meeting schedule for 2010. This motion is effective December 2, 2008." BOARD OF REGENTS' MEETING SCHEDULE 2010 Retreat January 26-27, 2010 Anchorage Regular Meeting February 17-18, 2010 Juneau Regular Meeting April 15-16, 2010 Dillingham Regular Meeting June 3-4, 2010 Anchorage Summer Briefing August 10, 2010 Audioconference Regular Meeting September 23-24, 2010 Fairbanks Meeting re Budget November 2, 2010 Anchorage Annual Meeting December 9-10, 2010 Fairbanks XV. Election of Board Officers In accordance with Board of Regents' Bylaws, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote using ballots. PASSED "The Board of Regents elects Cynthia Henry as chair of the Board of Regents. This motion is effective January 1, 2009." PASSED "The Board of Regents elects Timothy Brady as vice chair of the Board of Regents. This motion is effective January 1, 2009." PASSED "The Board of Regents elects Fuller Cowell as secretary of the Board of Regents. This motion is effective January 1, 2009." PASSED "The Board of Regents elects Carl Marrs as treasurer of the Board of Regents. This motion is effective January 1, 2009." XVI. Approval of Revisions to Corporate Authority Resolution Reference 2 Regent Brady moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents approves the Corporate Authority Resolution, as revised to reflect changes in titles of officers resulting from the Board of Regents' elections, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective December 2, 2008." The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in officers of the board, a current resolution is necessary in order to execute timely investment and banking transactions. XVII. Approval of Revisions to Industrial Security Resolution Reference 3 Regent Cowell moved, seconded by Regent Brady, and passed that: PASSED "The Board of Regents approves the Industrial Security Resolution as revised to reflect changes in board officers, and authorizes the Chair and Secretary of the Board to sign the resolution. This motion is effective December 2, 2008." RATIONALE/RECOMMENDATION The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. The resolution is identical to resolutions previously passed except for revisions to officers of the Board of Regents. XVIII. 91ֱCommission on Postsecondary Education Report Regent Jacobson reported that financial conditions are of concern to the commission but ACPE seems to be holding their own; on the College Access Program, Sheldon Jackson College update, and the opening of a new branch in the Dimond Center in Anchorage. XIX. UA Foundation Report Regent Hughes reported that the trustees are concerned regarding how the financial market situation will affect scholarships and endowed chairs. XX. Future Agenda Items None. XXI. Board of Regents' Comments Regent Wickersham reported on the Education Summit, and his concerns regarding the UAA Master Plan revisions. Regent Cowell thanked the staff for the meeting and the regents for his election as Board Secretary. Regent Henry thanked UAF for hosting the meeting, for electing her as chair, and asked that regents contact her regarding committee assignments; she also asked that we keep Bess Rounds in our thoughts. Regent Drygas thanked UAF and staff for a good meeting, reported on the Education Summit, and asked about the possibility of having board liaisons to UAF and UAA athletics to report on a yearly basis. Regent Jacobson reported on the Education Summit, and expressed her sympathy on the passing of Phil Rounds. She praised the great presentations made at the meeting including the Bartlett documentary, stated she was looking forward to the ornithology dedication, and thanked Regent Wickersham for the 2009 calendar. Regent Brady thanked everyone for a great meeting, for the UAF presentations, expressed his appreciation for the confidence and opportunity to serve as vice chair, and thanked Regents Hughes and Snowden for their service. Regent Andrews thanked Regents Hughes and Snowden for their service; and reported on the ANSEP Alumni Association banquet and the amazing donations received that night for scholarships. He also passed on his condolences to Bess Rounds. Chancellor Pugh echoed the remarks regarding the service of Regents Hughes and Snowden; and reported on the large freshman class with largest percentage of minority students ever. Chancellor Rogers received notification that a UAF scholar is now a Fulbright Scholar; signed an agreement with Dartmouth College on an Institute Of Applied Circumpolar Policy; thanked Regents Snowden and Hughes for their service; and announced that February 27-28, 2009 is the Governor's Cup and to call if you need tickets. Provost Driscoll, on behalf of Chancellor Ulmer, thanked UAF for hosting the meeting and for the presentations and stated that he expects to see great hockey games on February 27-28. President Hamilton reported on the exciting projects ahead with no funding; strategic plan updates; and thanked Regents Hughes and Snowden for their service on the Board of Regents. Regent Hughes reflected that as a student she came before the Board of Regents regarding student issues, and has wished to serve ever since and expressed her thankfulness for her appointment by Governor Knowles; she stated that there is "nothing quite like being on the Board of Regents" and her appreciation for the time and effort in making the university a team. XXII. Adjourn Regent Hughes adjourned the meeting at 1:45 p.m. on Tuesday, December 2, 2008.     Official Minutes Annual Meeting of the Full Board December 1-2, 2008 Fairbanks, Alaska  PAGE \* MERGEFORMAT 23  PAGE \* MERGEFORMAT 1 ")COUV_ghijk|  H I g s t ! " # 2 g   1 g   c o q ĸĩįĩ hR)hx hN>* hhaJh>e5>*aJh haJ h>eaJh7h>eaJh7h>e5>*aJh>e hx>*h hR)hvh*h4 hR)hhD hN5hR)hx5hGxhh4"CVhijk| I Z h t $ a$gd $ a$gd>e$a$gd>e$ a$$a$$0^`0a$gd $0^`0a$$a$ ! 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