ŠĻą”±į>ž’ ikž’’’h’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Į[ šæ,bjbjāā )b€j€j'u’’’’’’l*******>ØØØ8ąü¤>Fø¬¬4ąąąąąąFFFFFFF$UH uJdBF*ąąąąąBF0**ąąWF000ąr*ą*ąF0ąF0š0Ź%@@Ģ**ØBą  šF„b,ŸÄ>jØRR AØBtmF0F&A‚ŁJ¤ŒŁJØB0>>****ŁOfficial Minutes Board of Regents Emergency Meeting of the Board of Regents August 4, 2004 VIA AUDIOCONFERENCE Regents Present: Brian D. Rogers, Chair – Fairbanks Elsa Froehlich Demeksa, Vice Chair – Juneau Frances H. Rose, Secretary - Anchorage Michael J. Burns - Juneau James C. Hayes – Fairbanks Cynthia Henry - Fairbanks Mary K. Hughes – Anchorage Kevin O. Meyers - Anchorage David J. Parks – Anchorage Michael Snowden - Sitka Mark R. Hamilton, Chief Executive Officer and President, University of 91Ö±²„– Juneau Regents Absent: Joseph E. Usibelli, Jr., Treasurer (unable to connect to conference) Others Present: Steve Jones, Chancellor, University of 91Ö±²„Fairbanks Joseph M. Beedle, Vice President for Finance – Juneau Craig Dorman, Vice President for Research and Academic Affairs - Fairbanks Wendy Redman, Vice President for University Relations – Fairbanks Jamo Parrish, General Counsel – Fairbanks Richard Schointuch, Associate Vice President for Facilities - Fairbanks John Dickinson, Assistant Vice President for Finance – Fairbanks Jeannie D. Phillips, Executive Officer, Board of Regents – Fairbanks Barbara Nilsen, Coordinator, Board of Regents – Fairbanks I. Call to Order Chair Rogers called the meeting to order at 12:01 p.m. II. Adoption of Agenda Regent Hayes moved the agenda be adopted as presented. The motion passed. PASSED "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Project Budget Increase for BiCS Biological Research and Diagnostics Facility (BiRD) IV. Approval of the Adjusted FY05 Operating Budget Distribution Plan V. President's Update on Other Matters VI. Adjourn This motion is effective August 4, 2004." III. Approval of Project Budget Increase for BiCS Biological Research and Diagnostics Facility (BiRD) Reference 1 On June 29, 2004, four bidders submitted formal bids for the construction of the BiCS-CAF Biological Research and Development Facility (BiRD). The low bidder is Kiewit Construction Co., an Anchorage contractor. The award window has been extended at the university's request to 12:00 midnight, August 6, 2004. The following are the issues that prompted the emergency meeting: Program Need BiRD as currently configured, together with WRRB and the utilidor extension, are the minimum essential facilities, in the absence of BICS, needed to support UA’s most important research initiatives (recently awarded $27M from NIH and NSF; both directors will visit UAF in August). If this project is not approved, it would cripple current and planned animal experimental work, preclude development of infectious disease research, and ensure the loss of State Virology Lab. Total available funding is $14.4 M ($11.6 M for construction). Current authority for total project cost is $17.9 M subject to available funding. Lowest bid came in 13.4% over this amount. Scenario 1: Minimally acceptable project scope (Base Bid + Alts. 3, 6) has shortfall of $3.18 M. The low bid of $13.7 M for constructing this combination of base and alternates translates into a total project cost of $17.58 M. Leaves 9,755 nsf unfinished on both levels. Does not include incinerator or equipment. Scenario 2: Optimal project scope (Base Bid + Alts. 2, 3, 4, 6, 7) has shortfall of $4.76 M. The low bid of $14.85 M for constructing this combination of base and alternates translates into a total project cost of $19.16 M. Leaves 5,719 nsf unfinished on the Lower Level. Leaves 1,655 nsf unfinished on the Ground Level. Scenario 3: Entire project scope (Base Bid + Alts. 1, 2, 3, 4, 6, 7 + NIC work) has shortfall of $8.6 M. This scope translates into a total project cost of $23.0 M. Finishes all spaces in the entire building. Recommendations Approve Scenario 2 for a total project cost of $19.16 M. Authorize an increase of total project cost to $23 M. Authorize VPF to arrange line of credit for funding shortfall (short-term solution). Authorize VPF to utilize working capital to the extent deemed appropriate. Direct VPF to execute notice of intent to issue reimbursement bonds (long-term solution). 8. Debt Capacity, Annual Payments, Reimbursements from Federal Government Existing Debt (all types) $113.1 million. Highest annual debt service is $9.1 million in FY05. Debt Service declines to $8.9 in FY07 and $8.0 in FY09. At current rates, $1.0 million to a project requires $75,000 in annual debt service, $85,000 if 18 months of capitalized interest. Debt Capacity grows with a decline in annual debt service or the growth of pledged university receipts, total unrestricted revenues, and unrestricted net assets. All are growing at double-digit rates. A 10% growth in any item roughly equates to a 10% increase in debt capacity. University Receipts ($1,000)FY97FY02FY03FY04 (est)Student Fees$48,264 $48,721 $54,569 $61,500 Indirect Cost Recovery$12,486 $22,689 $26,545 $29,500 Auxiliary Receipts$22,082 $29,685 $32,283 $32,500 Other$14,957 $15,080 $15,420 $15,500 Total$97,789 $116,175 $128,817 $139,000  % Change vs prior period19%11%8%Unrestricted RevenuesFY97FY02FY03FY04 (est)$281,600 $337,828 $351,753 $368,753  % Change vs prior period20%4%5%Net Unrestricted AssetsFY97FY02FY03FY04 (est)$32,400 $36,500 $40,800 $45,000  % Change vs prior period13%12%10% To the extent that the university uses a facility exclusively for research and the university has a 25% equity position, the federal government reimburses it for capital costs, capitalized interest, and annual interest payments. When equity is less than 25%, reimbursements are proportionally reduced to impute a 25% equity position. Interest paid on GO Bonds issued by the State of 91Ö±²„is recoverable to the extent proceeds are used for research purposes, proportionally reduced to impute a 25% equity position. When the administration spoke to rating agencies in November and December 2003, indicating possible sale of $45 million in additional bonds, there was no hesitation by either agency to affirm UA’s Moody’s A-1, stable outlook and S&P’s AA- stable outlook ratings. The university subsequently issued $20 million new money bonds. The growth of university receipts reflects above expenditures, not awards granted, which are also rising at double-digit rates. Assuming a comprehensive strategic approach to debt, and continuing growth or research activity, UA’s debt capacity could easily be an additional $40 million without a rating impact. Regent Burns moved, seconded by Regent Hayes, and passed that: MOTION #1 - PASSED "The Board of Regents (1) authorizes the administration to proceed with Scenario 2 – Biological Research and Diagnostics Facility project as presented with a total project cost of $19.16 million, subject to the determination by the vice president for finance that sufficient commitments for the needed funding are in place, and (2) authorizes the vice president for finance to increase the authorized total project cost up to $23.00 million to complete the unfinished portions of the project, subject to availability of funding as determined by the vice president for finance. This motion is effective August 4, 2004." MOTION #2 - PASSED "The Board of Regents (1) authorizes the vice president for finance to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project Scenario authorized by the Board of Regents on this date, (2) authorizes the vice president for finance to utilize working capital to the extent he deems appropriate, (3) directs the vice president for finance to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) directs the university president to present to the board at a time deemed appropriate by the university president a formal long term plan for funding the Project Scenario authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective August 4, 2004." IV. Approval of the Adjusted FY05 Operating Budget Distribution Plan Reference 2 On July 19, 2004 the Governor exercised his veto power when he signed SB283 into law. The veto reduces UA’s $15.8 million general fund increment by $250,000. Thus, UA’s total budget for FY05 is reduced from $665,372,100 to $665,122,100. The reduction is in direct relation to the travel savings estimated as a result of an agreement recently signed between the Governor’s office and 91Ö±²„Airlines. Given the relatively small reduction to UA’s state funding, one-tenth of a percent, and the direct relation to estimated saving, the fundamental principles and goals established in the FY05 operating budget distribution plan as presented and approved at the Board of Regents meeting in June 2004 remain in tact. The Board action requested on this item provides documented recognition of the actual FY05 appropriation that has been enacted. There are many units throughout the University that may benefit from the travel savings on which the veto amount was justified. Therefore, the adjustment to address the veto presented is a pro-rata reduction to each MAU’s FY05 increment. The adjusted FY05 operating budget distribution plan is shown in Reference 2. Regent Burns moved, seconded by Regent Hayes, and passed that: PASSED “The Board of Regents accepts the adjusted FY05 Operating Budget Distribution Plan as presented. This motion is effective August 4, 2004.” V. President's Update on Other Matters President Hamilton updated members on the upcoming August 16 briefing meeting, on the operational reviews for the fall, and that General Counsel Parrish has announced his resignation. Regent Burns requested that members of the board be involved in the search process for a new General Counsel. VI. 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