ࡱ> 8:7U ;bjbjcTcT ;\>>3 8'DkDD(IDKDKDKDKDKDKDF6IJKDKD`DL!L!L!pIDL!IDL!L!R >@E8>50D?ıı<@@I@8L!KDKDDI : Agenda Board of Regents Finance Committee Friday, June 4, 2010; *11:00 a.m. to 12:00 noon Room 107 Lee Gorsuch Commons University of 91ֱAnchorage Anchorage, Alaska *Times for meetings are subject to modifications within the June 3-4, 2010 timeframe. Committee Members: Carl Marrs, Committee Chair Fuller Cowell Mary K. Hughes, Committee Vice Chair Erik Drygas Ashton Compton Cynthia Henry, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Finance Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda Approval of FY11 Natural Resources Fund Expenditure Plan Debt Approval for University of 91ֱFairbanks Life Sciences Project Continued Design and Site Preparation including Greenhouse Relocation Approval of FY11 Student Government Budgets IV. New Business Ongoing Issues VI. Future Agenda Items VII. Adjourn This motion is effective June 4, 2010." III. Full Board Consent Agenda A. Approval of FY11 Natural Resources Fund Expenditure Plan The President recommends that: MOTION The Finance Committee recommends that the Board of Regents approve the proposed FY11 Natural Resources Fund Budget as presented. This motion is effective June 4, 2010. POLICY CITATION Regents Policy 05.07.010 Land-Grant Endowment, provides that the university president will present an annual budget to the board for approval. RATIONALE AND RECOMMENDATION  EMBED Excel.Sheet.8  The proposed FY11 budget or expenditure plan for the Land-Grant Endowment spending allowance distribution provides for the funding of ongoing commitments to the UA Press of $80,000 and System-based Scholarships of $160,000. In addition, the expenditure plan includes a continued commitment to fund $400,000 of incremental support for the Cooperative Extension Program. The remainder of the distributions will be used to fund the Land Management Office costs of $1,050,000 and the UA Scholars Program at $3,951,300. The Natural Resources Fund was established to facilitate the distribution of the annual spending allowance from the universitys Land-Grant Endowment Funds. In addition to a few ongoing commitments and special projects, in recent years the fund has been nearly fully dedicated to funding the UA Scholars Program, which is the universitys single largest enrollment management effort. The spending allowance is based on 4.5% of a 5-year moving average of the December 31 fund values. B. Debt Approval for University of 91ֱFairbanks Life Sciences Project Continued Design and Site Preparation including Greenhouse Relocation Reference 15 The President recommends that: MOTION The Finance Committee recommends that the Board of Regents: (1) authorizes the Chief Financial Officer to arrange for and execute all documents necessary to issue debt, either general revenue bonds, a bank loan or other financing arrangement, or combination thereof, in an aggregate amount not to exceed $8,000,000, not including financing costs of issuance, for the University of 91ֱFairbanks to keep the Life Sciences Project on schedule by continuing reaching the schematic design stage on the Life Sciences Facility and site preparation including the Greenhouse Relocation, (2) authorizes the Chief Financial Officer to utilize working capital to the extent he deems appropriate and (3) directs the Chief Financial Officer to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude reimbursement from future bond issuances. This motion is contingent upon the Schematic Design Approval for UAF Arctic Health Research Greenhouse by the Facilities and Land Management Committee and is effective June 4, 2010. POLICY CITATION P05.04.020 Debt and Credit Facilities and Real Property Improvements: All facilities and other real property debt issuances must be approved by the Board. RATIONALE AND RECOMMENDATION Relocating the West Ridge Greenhouse this season and continuing design using a portion of UAs $20.6 million university funding commitment for the Life Sciences Project provides the Board of Regents a mechanism to keep its highest new construction priority on schedule and within proposed budget. The two board actions required are this Finance Committee agenda item and the Schematic Design Approval for UAF Arctic Health Research Greenhouse by the Facilities and Land Management Committee. This decision carries some fiscal risk, but at a level that is seen as prudent to preserve the value of the funding from a minimum one-year delayed construction schedule. As background, in February 2010, the board provided Formal Project Approval for the Life Sciences Project. The Formal Project Approval described the project with three component parts, the required site preparation (including the replacement greenhouse), the steam line expansion, and the actual Life Sciences Facility. In the FY11 State of 91ֱ(SOA) Capital Budget, the legislature approved a G.O. bond bill that if approved by voters in November 2010 will provide $88.0 million in state funding for the Life Sciences Classroom and Laboratory Project (including related facility relocation and infrastructure cost). In the same capital appropriations bill, the SOA approved $20.6 million non-general fund (NGF) revenue bond authority. Unfortunately, the legislature did not provide the $25 million project start-up funding via FY11 general funds to fund schematic design, site preparation with the greenhouse relocation, and the necessary steam expansion. These funds were needed to ensure G.O. Bond funding and UAs NGF portion could be put towards bricks and mortar as early as April 2011. At a minimum, initial site work including construction of the replacement greenhouse and continuing to schematic design of the Life Sciences Facility must occur this season to allow breaking ground on the main building in April 2011 and utilize the 2011 construction season. Under this minimum approach, the required steam expansion will be delayed and sequenced in parallel with the Life Science Facility construction. Delaying the steam expansion until Summer 2011 is logistically more difficult, but possible without delaying construction. However, if UAF does not prepare the facility site this season, the Life Sciences Facility will be delayed a minimum of one year (break ground April 2012). The facility cost escalation resulting from a one-year delay is estimated at $5 million. This is based on the construction estimators assessment of Alaskas construction environment as well as national and international factors that will affect the cost of materials. To avoid this costly delay, administration is requesting Schematic Design Approval for the greenhouse and proposes to utilize a portion of the UA funding commitment, $20.6 million non-general fund revenue bond authority, to advance the initial site work including the greenhouse replacement, $5,325,000, and complete the schematic design portion of Life Sciences Facility, $1,675,000. Also, planning completed since the Formal Project Approval in February 2010 is $1,000,000 and would be rolled into the final financing mechanism, thus bringing the total not to exceed $8,000,000. Estimated debt service on $8,000,000 is approximately $600,000 using 4%. This would ultimately be part of the estimated $1,650,000 debt service required on UAs $20.6 million commitment. Although there is risk associated with this action, the institutional risk is minimized by the following factors: Under a best case scenario working capital could be utilized through December 2010 and no debt issuance would be necessary until the full project is financed. UAF has a business plan in place for accommodating the full $1,650,000 anticipated debt service required on the $20.6 million. This advance obligation is just over a third of that amount. Under a worst-case scenario, an improved research greenhouse would exist and UAF user departments are willing to reallocate funding to meet the debt service requirement. Additionally, fund raising and existing endowment proceeds could offset any shortfall. The four scenarios below provide a range of possible outcomes of approving the greenhouse schematic design and the corresponding advance funding financing plan. The risk and return of each need the boards consideration: 1. Best Case Scenario: The G.O. bond passes and the entire project is completed on schedule at $108.6 million total project cost, $88.0 million state revenue and $20.6 million university NGF. In late June 2010 a short-term bank loan or internal working capital is utilized to fund activity through December 2010 at which time such financing arrangement is rolled into the originally anticipated $20.6 million NGF portion for which UAF will fund debt service through increased and redirected indirect cost recovery. Debt service would be minimal in FY12 (estimated $300,000). At project completion in 2014, UA NGF debt service on the full $20.6 million is estimated at $1.65 million. 2. Moderate Case Scenario 1: The G.O. bond fails, UA Board of Regents continues to support the Life Sciences Facility as UAs top construction priority and the legislature provides general funds for Life Sciences construction in FY12. The entire project can be completed on schedule at $108.6 million total project cost. A short-term bank loan or working capital is utilized to fund activity through July 2011 at which time such financing arrangement is rolled into the originally anticipated $20.6 million NGF portion for which UAF will fund debt service through increased and/or redirected indirect cost recovery. Debt service would be minimal in FY12 (estimated $600,000). At project completion in 2014, UA NGF debt service on the full $20.6 million is estimated at $1.65 million. 3. Moderate Case Scenario 2: The G.O. bond fails, UA Board of Regents continues to support the Life Sciences Facility as UAs top construction priority and the legislature provides partial general funds for Life Sciences construction in FY12. The project can continue on schedule through FY12. The administration assesses the best financing arrangement to fund activity through July 2011 at which time future UA NGF commitments will be analyzed relative to the amount of GF, project sequence, and Board approval. Debt service would be reasonable in FY12 (estimated $600,000). 4. Worst Case Scenario: The G.O. bond fails and the legislature provides no general funds for construction in FY12. The university issues revenue bonds utilizing a portion of its $20.6 million NGF revenue bond authority to refinance short-term borrowings incurred for the construction of the greenhouse and Life Sciences design. . Debt service would be a reasonable amount beginning in FY12 (estimated $600,000). Long-term debt service would be provided through redirected indirect cost recovery of user departments and the entire campus. Fund raising, endowment proceeds, and seeking state general fund relief are also options that can be considered if forced to the worst case. If no construction occurs in the summer of 2010, the amount before the voters in the GO bond this fall will be approximately $5 million short of the amount needed to fund the facility. In that event, construction of the facility will necessitate either: returning to the legislature with either a supplemental request (if the bond passes); a higher appropriation request (if the bond fails); or a further reduction in the facility design. Approval of these actions allow for continued progress on the facility, while providing improved functional space for the research and teaching greenhouse. It also allows the design for the entire facility to proceed on target for a summer 2011 start date. C. Approval of FY11 Student Government Budgets Reference 24 The President recommends that: MOTION "The Finance Committee recommends that the Board of Regents approve the student government fees and budgets as presented, and authorize the vice president for finance and administration to review, modify, and approve fees and budgets and approve requests for increased expenditure authority for all student government organizations as deliberated by student governance and determined by the vice president for finance and administration to be appropriate. This motion is effective June 4, 2010." POLICY CITATION Regents Policy 09.07.050 requires student government organizations to submit annual budgets, including the amount of any mandatory student government fees, to the Board of Regents for approval. RATIONALE AND RECOMMENDATION The Juneau Campus student government is requesting an increase in the $4.00 publication fee charged to all students to $5.00 per student per semester. The Kuskokwim Campus student government is requesting a student government fee of $40.00 per student per semester. All other student government activity fees are the same as last year. IV. New Business V. Ongoing Issues VI. Future Agenda Items VII. 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