ࡱ>  bjbj G>V>>---8e -B@-!-!(U!U!U!"."# $`9>$"">$>$!!֬0)))>$!!)>$)),!2-$<B%&ˣ#>L#,)x#$####' ###B>$>$>$>$#########> G: Agenda Board of Regents Meeting of the Full Board September 24-25, 2009 Glacierview Room, Egan Classroom Building University of 91ֱSoutheast Juneau, Alaska Times for meetings are subject to modifications within the September 24-25, 2009 timeframe. Thursday, September 24, 2009 I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Public Testimony VII. Presentation from the University of 91ֱSoutheast VIII. Presentation on the Cooperative Extension Service and the Marine Advisory Program IX. First Review of FY11 Operating Budget Request X. First Review of FY11 Capital Budget Request XI. Approval of Federal Stimulus Receipt Authority Request XII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Certificate in Ethnobotany and Certificate in Environmental Studies at the University of 91ֱFairbanks 2. Approval of Bachelor of Science in Nutrition and Bachelor of Science in Dietetics at the University of 91ֱAnchorage 3. Approval of Certificate in Construction Management at the University of 91ֱFairbanks 4. Approval of Certificate in Corrections at the University of 91ֱAnchorage B. Facilities and Land Management Committee 1. Approval of McCarthy Material Sale Parcel Development Plan 2. Approval of Tanana River Development Plan 3. Schematic Design Approval for UAA Science Backfill Project 4. Adoption of UAA Campus Master Plan XIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Human Resources Committee 1. Approval to Modify Staff Salary Grid 2. Human Resources Updates F. Planning and Development Committee G. Ad Hoc Committee on Honorary Degrees 1. Approval of Revisions to Regents Policy 10.03 regarding Honorary Degrees and Meritorious Service Awards 2. Approval of Honorary Degrees and Meritorious Service Awards for Spring 2010 and Beyond XIV. Approval of Tuition Rates for Academic Year 2012 XV. Approval of Revision to February 2010 Meeting Location XVI. 91ֱCommission on Postsecondary Education Report XVII. UA Foundation Report XVIII. UA Athletics Report XIX. Future Agenda Items XX. Board of Regents' Comments XXI. Adjourn This motion is effective September 24, 2009." III. Approval of Minutes MOTION "The Board of Regents approves the minutes of its regular meeting of June 4-5, 2009 as presented. This motion is effective September 24, 2009." MOTION "The Board of Regents approves the minutes of its special meeting of July 10, 2009 as presented. This motion is effective September 24, 2009." MOTION "The Board of Regents approves the minutes of its special meeting of August 5, 2009 as presented. This motion is effective September 24, 2009." MOTION "The Board of Regents approves the minutes of its regular meeting of August 24, 2009 as presented. This motion is effective September 24, 2009." IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Litigation % Gifts % Labor Contracts % Real Estate and matters that will affect the reputation or character of a person or persons related to honorary degree and meritorious service awards and presidential search. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately ____________ hours. The session on Thursday, September 24, 2009 will last approximately 1 hours, will recess, and then resume at approximately 10:00 a.m. on Friday, September 25. Thus, the open session of the Board of Regents will resume in this room at approximately 10 a.m. 91ֱTime on September 24, 2009 and at approximately 11:00 a.m. on September 25, 2009. This motion is effective September 24, 2009." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). V. President's Report VI. Public Testimony [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. VII. Presentation from the University of 91ֱSoutheast Chancellor John Pugh will lead a presentation regarding programs of interest at the University of 91ֱSoutheast. VIII. Presentation on the Cooperative Extension Service and the Marine Advisory Program Fred Schlutt, director of the Cooperative Extension Service, and Paula Cullenberg, director of the Marine Advisory Program, will present information regarding their respective programs to the Board of Regents. IX. First Review of FY11 Operating Budget Request Reference Bound Separately President Hamilton and Associate Vice President Rizk will lead a discussion on UA's FY11 Operating Budget. The proposed budget is one step toward meeting the Board expectations set forth in its strategic plan and most recent budget request guidelines: The State is setting its course for the next thirty years. A strong University System is a key element for the States success. Through preparing the workforce, providing expertise and leadership in a variety of fields, and serving as the driving force for research in Alaska, the University of 91ֱ(UA) contributes significantly to the States economic success and its citizens quality of life. UA is committed to meeting State workforce needs by delivering programs responding to employment growth expected over the next five years as well as setting a foundation for the future. UAs competitive research capacity is remarkably situated to address State, Arctic, and global solutions, particularly in climate change mitigation and adaptation, and energy. The proposed FY11 Operating Budget will include the necessary resources to cover adjusted base increases (i.e., contractual and fixed cost increases) plus state funding directed toward priority program enhancements and growth. Consistent with the Board of Regents FY11 Operating Budget Request Guidelines, program growth investments presented are prioritized on the following principles: enhancing student success and college readiness with an emphasis on increasing student enrollment; preparing Alaskans for the states high demand jobs; and enhancing competitive research. Proposed program growth and enhancement funding areas include: Enhanced Student Success (with an emphasis on Math and Science) Alaskas High Demand Jobs including; Teacher Education, Health/Bio-Medical, Workforce Programs, and Engineering Competitive Research in Energy and Climate The adjusted base increment requirements including compensation, fixed cost increases, compliance mandates, and new facility operating cost increases are based on the following expectations. Salaries are based on negotiated contracts for union employees and the 3% across the board staff increase. Employer contributions for health are expected to remain the same. Retirement rates are expected to remain the same. Additional non-discretionary increases include: Contractual, commodity, travel, and facility M&R requirement Utilities (based on an approximate 10% increase in FY11 plus full funding via the existing trigger mechanism and necessary FY10 supplemental funding) New facility operating costs for the UAA Integrated Science Building (ISB) and UAFs portion of the State Virology Lab that were only partially and/or only one-time funded in FY10 and building lease cost increases Compliance mandates for risk management and IT security Performance Evaluation is a key component of UAs budget development and budget submission to the Governors Office of Management and Budget. The long-range fiscal and performance plan, required by law for the first time last year, is also a significant component of UAs budget request submission. Associate Vice President White will provide an update on FY09 performance results, anticipated performance impacts of the FY11 budget request and a draft FY11 long-range fiscal and performance plan. Further discussion will occur at the October 30th Board meeting after each MAUs performance evaluation has been reviewed and discussed as part of the Fall Financial and Performance Reviews. Additional steps necessary prior to approval of UA's FY11 Operating Budget, scheduled for the October 30, 2009 Board of Regents' meeting, include: Incorporating Board of Regents input Incorporating MAU performance targets Integrating and aligning the operating and capital budget requests Developing and refining request amounts and narrative descriptions Developing presentation format consistent with focus/theme X. First Review of FY11 Capital Budget Request Reference Bound Separately Associate Vice President Rizk and Chief Facilities Officer Duke will present the FY11 Proposed Capital Budget. The references include the FY11 Proposed Capital Budget Request, renewal and renovation (R&R) distribution methodology, a listing by MAU of FY11 submitted R&R projects, and brief project descriptions. The presentation will highlight the FY11 proposed request relative to UAs strategic priorities and to last years budget request. The board will be asked to provide feedback on the FY11 Budget regarding total request level, prioritization, thematic, and strategic focus. Administration is in the process of reviewing the 6-year capital plan, therefore, rather than being presented at this meeting, a draft 6-year capital plan will be presented at the October 30, 2009 board meeting in conjunction with the FY11 Budget approval. The 6-year capital plan will then be presented for approval at the November 30, 2009 board meeting. Primary capital funding priorities presented in the proposed UA FY11 capital budget request include: UAs annual requirement for facilities R&R (includes $50M FY11 + $46.8M unfunded FY10) UAF Science Classroom & Lab Building Planning & Design for UAA/UAF Engineering Facilities Planning & Design for UAA Health Sciences Building & Parking Garage Feasibility Studies for Community Campuses XI. Approval of Federal Stimulus Receipt Authority Request Reference 1 The President recommends that: MOTION The Board of Regents approves the federal stimulus receipt authority request as presented. This motion is effective September 24, 2009. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION Associate Vice Presidents Rizk and Duke will also provide an update regarding federal stimulus funding. The requested federal stimulus receipt authority will allow the University of 91ֱto accept federal stimulus grants that have been awarded. Reference 1 provides a list of grants for which federal stimulus receipt authority has been requested. Friday, September 25, 2009 VI. Public Testimony (continued) [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. XII. Consent Agenda MOTION The Board of Regents approves the consent agenda as presented. This motion is effective September 25, 2009. A. Academic and Student Affairs Committee 1. Approval of Certificate in Ethnobotany and Certificate in Environmental Studies at the University of 91ֱFairbanks Reference 7 MOTION "The Board of Regents approves the Certificate in Ethnobotany and the Certificate in Environmental Studies at the University of 91ֱFairbanks as presented. This motion is effective September 25, 2009." 2. Approval of Bachelor of Science in Nutrition and Bachelor of Science Dietetics at the University of 91ֱAnchorage Reference 8 MOTION "The Board of Regents approves the Bachelor of Science in Nutrition and the Bachelor of Science in Dietetics at the University of 91ֱAnchorage as presented. This motion is effective September 25, 2009." 3. Approval of Certificate in Construction Management at the University of 91ֱFairbanks Reference 9 MOTION "The Board of Regents approves the Certificate in Construction Management at the University of 91ֱFairbanks as presented. This motion is effective September 25, 2009." 4. Approval of Certificate in Corrections at the University of 91ֱAnchorage Reference 10 MOTION "The Board of Regents approves the Certificate in Corrections at the University of 91ֱAnchorage as presented. This motion is effective September 25, 2009." B. Facilities and Land Management Committee 1. Approval of McCarthy Material Sale Parcel Development Plan Reference 11 MOTION "The Board of Regents approves the McCarthy Material Sale Parcel Development Plan. This motion is effective September 25, 2009." 2. Approval of Tanana River Development Plan Reference 12 MOTION "The Board of Regents approves the Tanana River Parcel Development Plan. This motion is effective September 25, 2009." 3. Schematic Design Approval for UAA Science Backfill Project Reference 13 MOTION The Board of Regents approves the schematic design request for the University of 91ֱAnchorage Science Renovation Project as presented, and authorizes the university administration to complete construction bid documents for all project phases and Phase I renovation construction with a total project cost of $2,645,600; design will be developed not to exceed a total project cost for all phases of $11,400,000. This motion is effective September 25, 2009. 4. Adoption of UAA Campus Master Plan Reference 14 MOTION The Board of Regents approves the UAA Campus Master Plan Update dated September 2009 as presented with the understanding that UAA will begin a new campus master plan process during FY11. This motion is effective September 25, 2009. XIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Human Resources Committee 1. Approval to Modify Staff Salary Grid Reference 2 The President recommends that: MOTION The Board of Regents approves the modified Base and Geographic Differential Schedules for Regular Exempt and Nonexempt Staff as presented, to be implemented no later than June 20, 2010. This motion is effective September 25, 2009. POLICY CITATION In accordance with Regents Policy 04.05.040, the Board of Regents must approve salary structures or adjustments to the structures. RATIONALE/RECOMMENDATION A proposed modification to the base salary schedule for regular exempt and nonexempt staff is inserted in the agenda. The modified grid is based on 1% increments, and replaces the current grid that has step values ranging from 1% to 3%. The grid modification incorporates existing Transition Grid steps and implements two additional 1% starting steps for each range, below the previous first step, which will be used for new hires. The salary schedules for geographic differential rates of pay will be handled in a manner consistent with the model for the base schedule. 2. Human Resources Update Reference 3 and 4 Chief Human Resources Officer Behner will provide the following written updates: -- Affirmative Action Report (Reference 3) -- Labor and Employee Relations (Reference 4) F. Planning and Development Committee G. Ad-Hoc Committee on Honorary Degrees 1. Approval of Revisions to Regents Policy 10.03 Degree, Certificate and Award Approvals Reference 5 The President recommends that: MOTION The Board of Regents approves revisions to Regents Policy 10.03.020 Honorary Degrees and approves new Regents Policy 10.03.030 Meritorious Service Awards, as presented. This motion is effective September 25, 2009. In Spring 2009, an ad hoc committee was formed by Board Chair Henry to review the current policy and regulation regarding honorary degree and meritorious service awards. The committee met over the spring and summer and proposes the attached policies for approval by the Board of Regents. The corresponding University Regulation is included as a reference and will be presented to President Hamilton for his approval. 2. Approval of Honorary Degrees and Meritorious Service Awards for Spring 2010 and Beyond The President recommends that: MOTION "The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards as proposed for commencement exercises in the spring of 2010 and beyond, and authorizes Chancellors Pugh, Rogers and Ulmer to invite the approved nominees and announce their acceptance. This motion is effective September 25, 2009." POLICY CITATION Regents Policy 10.03.020 states The Board of Regents will approve individuals to receive honorary degrees and meritorious service awards and confer these degrees and awards. RATIONALE AND RECOMMENDATION Recommendations submitted by the University of 91ֱAnchorage, University of 91ֱFairbanks, and University of 91ֱSoutheast for recipients of honorary degrees were sent under separate cover for Board of Regents review prior to the September 24-25, 2009 board meeting. XIV. Approval of Tuition Rates for Academic Year 2012 Reference 6 The President recommends that: MOTION "The Board of Regents approves tuition rates for Academic Year 2012 as presented. This motion is effective September 25, 2009." POLICY CITATION Regents Policy 05.10.01 states: Recognizing that state general fund support is not sufficient to pay the full cost of education and that students have a responsibility to contribute to the cost of their higher education, tuition and student fees will be established to the extent practicable in accordance with the following objectives: (1) to provide for essential support to the universitys instructional programs; (2) to make higher education accessible to Alaskans who have the interest, dedication, and ability to learn; and (3) to maintain tuition and student fees at levels which are competitive with similarly situated programs of other western states. Tuition revenues will be used primarily to maintain and expand the educational opportunities provided to students, to preserve and improve the quality of existing programs and support services, to respond to enrollment trends, and to implement new programs. RATIONALE/RECOMMENDATION In September 2008, the board approved for AY2011 a 4 percent tuition increase for 100 to 200 level courses and a 7 percent increase for 300 to 400 level courses. This year, President Hamilton recommended continuing that strategy, which offers some relief to students enrolled in 100 to 200 level coursework, yet continues to provide revenues to meet university obligations. Therefore, a 5 percent tuition increase for 100 to 200 level courses and a 10 percent tuition increase for 300 to 400 level courses in AY2012 (fall 2011, spring 2012) is proposed. The net result is an average tuition rate increase of 7 percent, which continues the trend of moderating increases to students while generating a portion of the revenues necessary to fund academic programs within our 16-campus system. Table 1 below reflects the already-approved AY2010 and AY2011 tuition rates and the proposed tuition increases for AY2012. Consistent with Regents' Policy the board reserves the right to revise tuition rates per P05.10.060.E. Table 1 AY2010 (fall 2009 and spring 2010)AY2011 (fall 2010 and spring 2011)AY2012 (fall 2011 and spring 2012)  Tuition Rate (+5%)Tuition Rate (+4% for 100-200; +7% for all other)Proposed Tuition Rate (+5% for 100-200; +10% for all other)Lower Division PWSCC122127133 Kodiak124129135 All Others141147154Upper Division159170187Graduate316338372Non Resident Surcharge330353388 XV. Approval of Revision to February 2010 Meeting Location The President recommends that: MOTION The Board of Regents approves the revision of the February 2010 meeting location from Juneau to Fairbanks. This motion is effective September 25, 2009. Board members and university administration will discuss the merits of moving the location of the February 2010 meeting to Fairbanks. XVI. 91ֱCommission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the 91ֱCommission on Postsecondary Education. XVII. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVIII. UA Athletics Report A report will be given by Regent Drygas, the Board of Regents representative for UA Athletics. XIX. Future Agenda Items XX. Board of Regents' Comments 2AGHqr      , - < ƻtiaWOhHCKhvw^6hHCKhx5>*hHCKh>*hHCKh56>*hHCKh"F/56>*hk 56>*hHCKhx>*hk h"F/OJQJhk hk OJQJhk h4OJQJhk h4OJQJhk hxOJQJ hHCKhB hHCKh4 hHCKhbh@ hHCKhTS hHCKh@hk hHCKhx5 hHCKhx2Hr  G H _ ` h $^`a$$h]ha$$ !0^`0a$$ a$$a$$0^`0a$gd $0^`0a$$a$< = D F G H L ^ a h  ! & 8 Q Z [     ĺĎ|w|mc[QJQ hCs5\hCshk 5\hCshCs5hCshk 5aJhCshCs5aJ hTS5 hk 5 hb5hHCKh@5hHCKhTS5hHCKhgCJOJQJhHCKhvw^CJOJQJhHCKhTS5\hHCKhg5\hHCKhxCJOJQJhHCKhx5>* hHCKhxhHCKhx5hHCKhx6hHCKhg6 hb6 ! 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