ࡱ> *,)I &bjbj ;@+;;;;;OOO844OX&(---WWWWWWW7Z\JW;W;;--W!!!|;-;-W!W!!2OLT-@2`Op Q.WW0XNQ#]#]\LTLT#];`T@!WWX#] : Agenda Board of Regents Finance Committee Friday, June 5, 2009; *10:30 a.m. 11:30 a.m. Room 109 Butrovich Building University of 91ֱFairbanks Fairbanks, Alaska *Times for meetings are subject to modifications within the June 4-5, 2009 timeframe. Committee Members: Carl Marrs, Committee Chair Fuller Cowell Mary K. Hughes, Committee Vice Chair Erik Drygas Timothy Brady Cynthia Henry, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Finance Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda Approval of FY10 Natural Resources Fund Expenditure Plan Approval of Use of Reserves to Fund Investment Losses Approval of FY10 Student Government Budgets IV. New Business V. Future Agenda Items VI. Adjourn This motion is effective June 5, 2009." III. Full Board Consent Agenda A. Approval of the FY10 Natural Resources Fund Expenditure Plan The President recommends that: MOTION The Finance Committee recommends that the Board of Regents approve the proposed FY10 Natural Resources Fund Budget as presented below. This motion is effective June 5, 2009. POLICY CITATION Regents Policy 05.07.010 Land-Grant Endowment, provides that the university president will present an annual budget to the board for approval. RATIONALE AND RECOMMENDATION  EMBED Excel.Sheet.8  The proposed FY10 budget or expenditure plan for the Land-Grant Endowment spending allowance distribution provides for the funding of ongoing commitments to the UA Press of $80,000 and System-based Scholarships of $100,000. In addition, the expenditure plan includes a continued commitment to fund $400,000 of incremental support for the Cooperative Extension Program. The remainder of the distributions will be used to fund the Land Management Office costs of approximately $1,000,000 and the UA Scholars Program at approximately $3.9 million. RATIONALE The Natural Resources Fund was established to facilitate the distribution of the annual spending allowance from the universitys Land-Grant Endowment Funds. In addition to a few ongoing commitments and special projects, in recent years the fund has been nearly fully dedicated to funding the UA Scholars Program, which is the universitys single largest enrollment management effort. The spending allowance is based on 4.5% of a five year moving average of the December 31st fund values. The spending allowance rate was 5.0% for FY09, and was changed by the board at its April 2009 meeting. B. Approval of Use of Reserves to Fund Investment Losses Reference 27 The President recommends that: MOTION The Finance Committee recommends that the Board of Regents approve the expenditure of up to $1.2 million from the Natural Resources Fund and up to $2.8 million from the Land Grant Trust Inflation Proofing Fund for the purpose of funding university operating fund investment losses incurred in Fiscal Year 2009. This motion is effective June 5, 2009. POLICY CITATION Regents Policy 05.07.010 Land-Grant Endowment, establishes the Land Grant Trust Inflation Proofing Fund and Natural Resources Fund. RATIONALE AND RECOMMENDATION Like many other investors, the university suffered significant investment losses in Fiscal Year 2009 amidst turbulent financial markets and a global recession. Operating fund investment losses totaled $10.3 million for the ten months ended April 30, 2009, representing a 7.3 percent loss. As described in Reference 27, the losses have been partially covered by allocations to various fund balances, but a $3.7 million shortfall remains. A $0.3 million contingency is built in for May and June investment activity and potential variations in the estimates of allocations of investment losses, bringing the total to $4.0 million. This motion provides a funding source to cover that shortfall. The losses have impacted available resources at the campuses that fund one-time needs, such as equipment or jump-starting programs, or otherwise held for contingency. Further allocation of losses to campus sources would significantly affect plans and commitments already underway and reduce unrestricted fund balances to very low levels. Members of the university financial management team met with the Finance Committee on March 2 and provided an update on operating fund and endowment fund losses, the Statewide budget, the operating investment portfolio, and an assessment of how utilization of the Natural Resources Fund (NRF) and Inflation Proofing Fund (IPF) would impact the UA Scholars Program and the long term health of the Land Grant Endowment. Committee members expressed their concern of maintaining the solvency and viability of the UA Scholars Program. The total projected shortfall is $1.3 million less than the $5.3 million anticipated on March 2, as a result of improved investment performance and outlook, cost saving measures from vacancies and other goods and services, and more current estimates. Management believes that the proposed withdrawal of funds from the IPF and NRF will not have an adverse impact on funding the UA Scholars Program. Balances in the two funds total $13.8 million and $6.1 million, respectively, at January 31, 2009. In addition, the investment market outlook is not as grim as it was on March 2. The stock market has recovered significantly since then, and the Land Grant Endowment has experienced a nine percent loss through March 31. Still, the outlook is guarded as many economic indicators continue to be weak. The IPF is a quasi-endowment fund and the Board has full discretion to spend it without regard to preserving principal. The NRF receives a portion of the annual 4.5 percent spending allowance, which primarily supports the UA Scholars Program. The funds balance represents the cumulative spending allowance distributions in excess of expenditures and it has generally been regarded as a reserve for funding UA Scholars already accepted or other contingencies. The $4.0 million has been allocated to the two funds proportionately. C. Approval of FY10 Student Government Budgets Reference 28 The President recommends that: MOTION "The Finance Committee recommends that the Board of Regents approve the student government fees and budgets as presented, and authorize the vice president for finance and administration to review, modify, and approve fees and budgets and approve requests for increased expenditure authority for all student government organizations as deliberated by student governance and determined by the vice president for finance and administration to be appropriate. This motion is effective June 5, 2009." POLICY CITATION Regents Policy 09.07.050 requires student government organizations to submit annual budgets, including the amount of any mandatory student government fees, to the Board of Regents for approval. RATIONALE/RECOMMENDATION The Kenai River Campus Student Union and Kachemak Bay Campus Student Association, within Kenai Peninsula College, are requesting an increase of $.25 per credit hour capped at 12 credits. This equates to a $3.00 increase for a full-time student per semester. The increase is based on their fee schedule of 2.5 percent of tuition which was approved by the students in 2004. All other student government activity fees are the same as last year. The Kuskokwim Student Government has repaid their deficit and submitted a proposed budget which includes no student government fee. If a student government fee is to be charged, a supplemental request will be submitted at the September Board of Regents meeting detailing the fee approved by the students. IV. New Business V. Future Agenda Items VI. 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