ࡱ> #` bjbj ;^ bbbTmmm80nn($toto(oooq.5qIq tvvvDZ$7h`9bqq oogW" lobott246,boho 9.*mD0H,y<Ҋ.\bPUqHyCOUqUqUqUqUqUq($$L$$p$+tO($L$p$tOvJ  Agenda Board of Regents Annual Meeting of the Full Board December 5-6, 2007 Room 107 Lee Gorsuch Commons University of 91ֱAnchorage Anchorage, Alaska Times for meetings are subject to modifications within the December 5-6, 2007 timeframe. I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Update on Cooperative Extension Service Review VII. Public Testimony VIII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Bachelor of Arts in Yup'ik Language and Culture B. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2007 Audited Financial Statements 2. Approval to Transfer Unexpended Bond Proceeds to UAF School of Fisheries and Ocean Sciences Building at Lena Point in Juneau Project and to UAS Gitkov Building Acquisition and Remodel Project IX. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee 1. Approval of Total Project Cost Increase for Campus Wide Food Court Renovations (Wood Center) at the University of 91ֱFairbanks 2. Approval of Schematic Design for East Campus Parking Structure and Loop Road at the University of 91ֱAnchorage D. Finance Committee 1. Authorization of Sale of General Revenue Bond 2008 Series O E. Human Resources Committee F. Planning and Development Committee X. Approval of Meeting Dates for 2008 and 2009 XI. Approval of Building and Building Sub-Unit Names A. Laboratory at the University of 91ֱMuseum of the North B. Laboratory at the University of 91ֱFairbanks O'Neill Building C. Building at Kenai Peninsula College XII. Approval of Honorary Degree and Meritorious Service Awards for Spring 2008 and Beyond XIII. Election of Board Officers XIV. Approval of Corporate Authority Resolution XV. Approval of Industrial Security Resolution XVI. 91ֱCommission on Postsecondary Education Report XVII. UA Foundation Report XVIII. Future Agenda Items XIX. Board of Regents' Comments XX. Adjourn This motion is effective December 5, 2007." III. Approval of Minutes MOTION #1 "The Board of Regents approves the minutes of its regular meeting of September 18-19, 2007 as presented. This motion is effective December 5, 2007." MOTION #2 The Board of Regents approves the minutes of the regular meeting of November 6, 2007. This motion is effective December 5, 2007. IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations % Land Bill Conveyance Status % Litigation % Contracts and matters that could affect the reputation or character of a person or persons related to naming of a buildings and honorary degrees and meritorious service awards. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ 91ֱTime. This motion is effective December 5, 2007." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). V. President's Report VI. Update on Cooperative Extension Service Review President Hamilton and administration from the University of 91ֱFairbanks will update the board regarding the review of the Cooperative Extension Service. VII. Public Testimony Public testimony will be heard at approximately 10:00 a.m. on Wednesday, December 5, 2007 and will continue at approximately 9:00 a.m. on Thursday, December 6, 2007. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. VIII. Consent Agenda MOTION The Board of Regents approves the consent agenda as presented. This motion is effective December 6, 2007. A. Academic and Student Affairs Committee 1. Approval of Bachelor of Arts in Yupik Language and Culture at the University of 91ֱFairbanks Reference 6 MOTION "The Board of Regents approves the Bachelor of Arts in Yupik Language and Culture at the University of 91ֱFairbanks as presented. This motion is effective December 6, 2007." B. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2007 Audited Financial Statements Reference 2 MOTION "The Board of Regents accepts the FY2007 Audited Financial Statements as presented. This motion effective December 6, 2007." 2. Approval to Transfer Unexpended Bond Proceeds to UAF School of Fisheries and Ocean Sciences Building at Lena Point in Juneau Project and to UAS Gitkov Building Acquisition and Remodel Project MOTION "The Board of Regents: declares the General Revenue Bond 2005 Series N UAF Elvey Building Cooling Project and the General Revenue Bond 2004 Series M UAA Land Acquisition Project complete; directs the chief financial officer or controller to direct The Bank of New York Trust Company, N.A., bond trustee and depository for the university with regard to the General Revenue Bond Construction Fund, to (a) verify adequacy of the Reserve Fund, and (b) at a time and in a manner deemed appropriate by the chief financial officer or controller, transfer the remaining unexpended bond proceeds of the Projects to the university free and clear of the lien of the bond indenture and use such proceeds for reimbursement of expenditures incurred in connection with the UAF School of Fisheries and Ocean Sciences Building at Lena Point in Juneau Project and the UAS Gitkov Building Acquisition and Remodel Project, consistent with the Notice of Intent to Issue Reimbursement Bonds. This motion is effective December 6, 2007." IX. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee 1. Approval of Total Project Cost Increase for Campus Wide Food Court Renovations (Wood Center) at the University of 91ֱFairbanks Reference 8 MOTION The Board of Regents approves a Total Project Budget Increase for the University of 91ֱFairbanks Campus Wood Center Project from $1,000,000 to $1,750,000. This motion is effective December 6, 2007. 2. Approval of Schematic Design for East Campus Parking Structure and Loop Road at the University of 91ֱAnchorage Reference 7 MOTION "The Board of Regents approves the Schematic Design for the UAA East Campus Parking Garage and Loop Road Construction for a Total Project Budget not to Exceed $17,000,000. The Board of Regents also approves the formal project name be changed from East Campus Parking Garage and Loop Road to the Integrated Science Building Parking Garage and Loop Road. This motion is effective December 6, 2007." D. Finance Committee 1. Authorization of Sale of General Revenue Bond 2008 Series O Reference Bound Separately MOTION "The Board of Regents adopts the bond resolution for University of 91ֱGeneral Revenue Bond 2008 Series O as presented, contingent upon schematic design approval of the UAA Parking Structure by the Facilities and Land Management Committee. This motion is effective December 6, 2007." UNIVERSITY OF ALASKA BOARD OF REGENTS RESOLUTION OF THE BOARD OF REGENTS OF THE UNIVERSITY OF ALASKA AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $25,800,000 PRINCIPAL AMOUNT OF UNIVERSITY OF ALASKA GENERAL REVENUE BONDS, 2008 SERIES O; AUTHORIZING THE OFFERING OF THE BONDS AT PUBLIC SALE; APPROVING THE FORM OF A SUPPLEMENTAL INDENTURE, A PRELIMINARY OFFICIAL STATEMENT, A NOTICE OF SALE FOR THE BONDS; AND AUTHORIZING AND APPROVING RELATED MATTERS. WHEREAS, the University of 91ֱ(the "University") is authorized pursuant to 91ֱStatutes Chapter 14.40, as amended (the "Act") to issue revenue bonds to pay the cost of acquiring, constructing, or equipping one or more projects that the Board of Regents of the University determines is necessary; and WHEREAS, the University intends to issue its General Revenue Bonds, 2008 Series O, in a principal amount not exceeding $25,800,000 (the Bonds") for the purpose of (i) paying the cost, or a portion thereof, of constructing, acquiring or equipping the projects described in Exhibit "B-1" to the Supplemental Indenture (as described below) (the "Projects"), (ii) providing funds for deposit in the reserve fund securing payment of the Bonds; and (iii) paying the costs of issuing the Bonds authorized herein; and WHEREAS, the Bonds will be issued under and pursuant to, and are being secured by, a Trust Indenture dated as of June 1, 1992, as amended (the "Master Indenture"), and a Twelfth Supplemental Indenture (the "Supplemental Indenture" and together with the Master Indenture, the "Indenture"), which shall be in substantially the form presented to and made part of the records of this meeting; and WHEREAS, there has been presented to this meeting the form of a Preliminary Official Statement for use in connection with the public offering of the Bonds; and WHEREAS, the Bonds are to be offered at public sale, and there has been presented to this meeting the form of a Notice of Sale (the "Notice of Sale") for use in connection with the public offering of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OFTHE UNIVERSITY OF ALASKA AS FOLLOWS: Section 1) The issuance of the Bonds in an amount not to exceed an aggregate principal amount of $25,800,000 is hereby authorized and approved. Section 2) The President, Chief Financial Officer and the Controller (collectively, the "Authorized Officers") are, and each of them is, hereby authorized to cause the Bonds to be sold at public sale on a date no later than 90 days from the date of approval of this Resolution, subject to the terms and conditions of this Resolution and the Notice of Sale referred to below. Section 3) The form and content of the Notice of Sale, in all respects, is hereby authorized, approved, and confirmed with such changes as the Authorized Officers consider necessary or appropriate. The Authorized Officers are, and each of them is, hereby authorized to offer the Bonds at public sale by the University subject to the terms and conditions of the Notice of Sale and this Resolution. All bids for the sale of the Bonds will be submitted in their entirety on the Grant Street Group's MuniAuction website pursuant to the Notice of Sale. The bidders will be given the option to secure municipal bond insurance for all or a portion of the Bonds. Section 4) The Authorized Officers are, and each of them is, hereby authorized to issue the Bonds in an aggregate principal amount determined by such Authorized Officers as the amount necessary to adequately provide funding for the Projects as described in Exhibit "B-1" to the Supplemental Indenture, each such description subject to appropriate insertions and revisions as the Authorized Officers consider necessary or appropriate. Section 5) The form and content of the Supplemental Indenture are hereby, in all respects authorized, approved, and confirmed, and the Authorized Officers are hereby, in all respects severally authorized, empowered, and directed to execute and deliver the Supplemental Indenture for and on behalf of the University to the Trustee named therein for the security of the Bonds, including necessary counterparts, in substantially the form now before this meeting, but with such changes, modifications, additions, and deletions therein as shall to them seem necessary, desirable, or appropriate, the execution thereof to constitute conclusive evidence of their approval of any and all changes, modifications, additions, or deletions thereto from the form, and after the execution and delivery of the Supplemental Indenture, the Authorized Officers are, and each of them is, hereby authorized, empowered, and directed to do all such acts and things and to execute all such documents as may be necessary or convenient to carry out and comply with the provisions of the Supplemental Indenture as executed. The form and content of the Bond as set forth in the Supplemental Indenture are hereby, in all respects, authorized, approved, and confirmed subject to appropriate insertions and revisions as the Authorized Officers consider necessary or appropriate. Section 6) The form and content of the Preliminary Official Statement are hereby in all respects authorized, approved and confirmed. The Authorized Officers are, and each of them is, hereby authorized, empowered, and directed to approve the final form of a Preliminary Official Statement and to declare such final form as "deemed final" by the University for purposes of Rule 15c2-12 of the Securities and Exchange Commission (17 CFR 240.15c2-12) (the "Rule") and to approve the final form of the Official Statement. The final form of the Preliminary Official Statement and the Official Statement shall be in substantially the same form as the Preliminary Official Statement presented to and as a part of the records of this meeting, and with such changes as the Authorized Officers consider necessary or appropriate to fully disclose to the purchasers of the Bonds all material information relating thereto. The distribution of the Preliminary Official Statement and the Official Statement, as each is completed by the Authorized Officers, to prospective purchasers and the use thereof by the purchasers in connection with the offering of the Bonds is hereby ratified, confirmed, and approved. Section 7) The Authorized Officers are, and each of them is, hereby authorized, following the selection of the winning bidder for the Bonds to deliver the Bonds to the Trustee for authentication under the Indenture, and, upon authentication and receipt of the balance of the purchase price of the Bonds, to deliver to the Trustee a written order in the name of the University directing the Trustee to deliver the Bonds [to or upon the order] of the respective purchasers thereof and to receive the proceeds of sale of the Bonds and give a written receipt therefor on behalf of the University, to apply said proceeds and the other moneys required to be transferred or deposited in accordance with the terms of the Indenture and in such manner as is required to cause the conditions precedent to the issuance of the Bonds to be complied with, and to do and perform or cause to be done and performed, for and on behalf of the University, all acts and things that constitute conditions precedent to the authentication and delivery of the Bonds or that are otherwise required to be done and performed by or on behalf of the University prior to or simultaneously with the delivery of the Bonds. Section 8) The Authorized Officers are, and each of them is, hereby authorized, empowered, and directed to enter a "continuing disclosure undertaking" pursuant to the Rule. Section 9) The Authorized Officers are, and each of them is, hereby authorized to execute all documents and to take any action necessary or desirable to carry out the provisions of this Resolution and to effectuate the issuance and delivery of the Bonds including entering into a guaranteed investment contract respecting investment of Bond proceeds which is in the best interest of the University. Section 10) This Resolution shall take effect immediately. E. Human Resources Committee F. Planning and Development Committee X. Approval of Meeting Dates for 2008 and 2009 The President recommends that: MOTION "The Board of Regents approves the schedule revisions for 2008 and the schedule for 2009. This motion is effective December 6, 2007." BOARD OF REGENTS' MEETING SCHEDULE 2008 Retreat January 18-19, 2008 Anchorage Regular Meeting February 6-7, 2008 Juneau Regular Meeting April 17-18, 2008 Ketchikan Regular Meeting June 18-19, 2008 Anchorage *Summer Briefing August 6, 2008 Audioconference Regular Meeting *September 17-18-19, 2008 Anchorage Meeting re Budget *November 5 October 31, 2008 Fairbanks Annual Meeting *December 3-4 1-2, 2008 Fairbanks *indicates revision 2009 Retreat January 16-17, 2009 Anchorage Regular Meeting February 16-17, 2009 Juneau Regular Meeting April 8-9, 2009 Valdez Regular Meeting June 17-18, 2009 Fairbanks Summer Briefing August 5, 2008 Audioconference Regular Meeting September 17-18, 2009 Anchorage Meeting re Budget October 30, 2009 Fairbanks Annual Meeting November 30-December 1, 2009 Anchorage XI. Approval of Building and Building Sub-Unit Names A. Laboratory at the University of 91ֱMuseum of the North The President recommends that: MOTION "The Board of Regents approves the following name for a laboratory in the UA Museum of the North, University of 91ֱFairbanks:______________________. This motion is effective December 6, 2007." POLICY CITATION In accordance with Regents Policy 05.12.080, official naming of all significant buildings, building subcomponents (e.g. wings, additions, auditoriums, and libraries), streets, parks, recreational areas, plazas and similar facilities or sites will be approved by the Board of Regents. RATIONALE/RECOMMENDATION Reference material regarding this recommendation has been given to members of the Board of Regents under executive session cover prior to the board meeting. B. Laboratory at the University of 91ֱFairbanks O'Neill Building The President recommends that: MOTION "The Board of Regents approves the following name for the School of Fisheries and Ocean Sciences Learning Center in the O'Neill Building, University of 91ֱFairbanks:______________________. This motion is effective December 6, 2007." POLICY CITATION In accordance with Regents Policy 05.12.080, official naming of all significant buildings, building subcomponents (e.g. wings, additions, auditoriums, and libraries), streets, parks, recreational areas, plazas and similar facilities or sites will be approved by the Board of Regents. RATIONALE/RECOMMENDATION Reference material regarding this recommendation has been given to members of the Board of Regents under executive session cover prior to the board meeting. C. Building at Kenai Peninsula College The President recommends that: MOTION "The Board of Regents approves the naming of a facility in Kenai. The naming of this facility will not be made public until May 2008. This motion is effective December 5, 2007." POLICY CITATION In accordance with Regents Policy 05.12.080, official naming of all significant buildings, building subcomponents (e.g. wings, additions, auditoriums, and libraries), streets, parks, recreational areas, plazas and similar facilities or sites will be approved by the Board of Regents. RATIONALE/RECOMMENDATION Reference material regarding this recommendation has been given to members of the Board of Regents under executive session cover prior to the board meeting. XII. Approval of Honorary Degrees and Meritorious Service Awards for Spring 2008 and Beyond The President recommends that: MOTION "The Board of Regents approves the list of nominees for honorary doctoral degrees as proposed for commencement exercises in the spring of 2008 and beyond, and authorizes Chancellor Jones, Pugh, and Ulmer to invite the approved nominees and announce their acceptance. This motion is effective December 6 2007." POLICY CITATION Regents Policy 10.03.020 states The Board of Regents will approve individuals to receive honorary degrees and meritorious service awards and confer these degrees and awards. RATIONALE AND RECOMMENDATION Recommendations submitted by the University of 91ֱAnchorage, University of 91ֱFairbanks, and University of 91ֱSoutheast for recipients of honorary degrees were sent under separate cover for Board of Regents review prior to the December 5-6, 2007 board meeting. XIII. Election of Board Officers In accordance with Board of Regents' Bylaws, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote. MOTION "The Board of Regents elects as chair of the Board of Regents: ___________________________. This motion is effective December 6, 2007." MOTION "The Board of Regents elects as vice chair of the Board of Regents: ___________________________. This motion is effective December 6, 2007." MOTION "The Board of Regents elects as secretary of the Board of Regents: ___________________________. This motion is effective December 6, 2007." MOTION "The Board of Regents elects as treasurer of the Board of Regents: ___________________________. This motion is effective December 6, 2007." XIV. Approval of Corporate Authority Resolution Reference 11 The President recommends that: MOTION "The Board of Regents approves the Corporate Authority Resolution, as may be revised to reflect any change in names or titles of officers resulting from the annual election of officers and to add university officials, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective December 6, 2007." The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in officers of the Board of Regents and in university administration, a current resolution is necessary in order to execute timely investment and banking transactions. XV. Approval of Industrial Security Resolution Reference 12 The President recommends that: MOTION "The Board of Regents approves the Industrial Security Resolution as revised to reflect changes in university administration and board officers, and authorizes the Chair and Secretary of the Board to sign the resolution. This motion is effective December 6, 2007." RATIONALE/RECOMMENDATION The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. The resolution is identical to resolutions previously passed except for revisions to university administration due to reassignment and resignation. XVI. 91ֱCommission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the 91ֱCommission on Postsecondary Education. XVII. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVIII. Future Agenda Items XIX. Board of Regents' Comments XX. Adjourn     Agenda Annual 9BKLSij    ! 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