ࡱ> xzw#` ]=bjbj ;d4  ,,,8 -Dd-T sRL--(---...oJqJqJqJCJTNQ$Th'W`R 5:..5:5:R ---RQ=Q=Q=5: - -oJQ=5:oJQ=Q=Gh H-- ,,M; HICR0sRHW;$W HW H(.2Q=15$U7...RR<X...sR5:5:5:5: d" d"  Agenda Board of Regents Meeting of the Full Board November 6, 2007; 8:00 a.m. 5:00 p.m. Room 109 Butrovich Building University of 91ֱFairbanks Fairbanks, Alaska I. Call to Order II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Executive Session IV. President's Report V. Public Testimony VI. Approval of the University of 91ֱFY09 Operating Budget Request and FY09 Capital Budget Request VII. Approval of the 6-Year Capital Improvement Plan VIII. Update on General Revenue Bond IX. Approval of FY08 Natural Resources Fund Budget Allocation X. Approval of MOU Between the University of 91ֱand the University of 91ֱFoundation XI Update on Scope of Work for University of 91ֱEvaluation XII. Board of Regents' Comments XIII. Adjourn This motion is effective November 6, 2007." III. Executive Session "The Board of Regents goes into executive session at _________ 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that could affect the reputation or character of a person or persons. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ 91ֱTime. This motion is effective November 6, 2007." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). IV. President's Report V. Public Testimony Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. The chair of the Board of Regents will determine when public testimony is closed. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Office following the meeting. VI. Approval of the University of 91ֱFY09 Operating Budget Request and FY09 Capital Budget Request Reference 1-3 The President recommends that: MOTION #1 The Board of Regents approves the FY2009 operating budget request in accordance with the plan as presented. This motion is effective November 6, 2007. MOTION #2 The Board of Regents approves the FY2009 capital budget request in accordance with the plan as presented with maintenance of existing facilities and equipment as its highest priority. This motion is effective November 6, 2007. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of 91ֱrepresents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION President Hamilton and Vice President Pitney will provide an in-depth review of UAs FY09 Operating and Capital Budget Requests. Reference 1 and Reference 3 provide details for the proposed FY09 Operating and Capital Budget Requests. UAs budget requests include: Operating funds to provide additional instructional programs to prepare Alaskans for the states high demand jobs, funding for enhancing competitive research, new student success strategies and outreach programs. Coupled with the state funding investment of $13.8M toward programs, additional university generated revenue will cover $16.6M of these program expansions. Adjusted Base Requirements including compensation increases as well as additional non-discretionary cost increases including library and other fixed costs increases and utilities totals $27.0M. University generated funding increases will cover $13.7M, with the remaining $13.3 million requested from state funds. Priority capital needs including $50M, toward UAs Annual Facility and Equipment Renewal, Renovation (R&R) and Code Compliance, UAFs BioSciences Facility ($66M), UAAs Health Sciences Building ($46M) and UAs Deferred R&R Reduction plan request of $70M each year for six years to reduce deferred maintenance backlog to a minimal level. This also includes other state funded and non-state funded capital planning and project requests. During the presentation, changes from the previous drafts will be discussed. The changes in the operating budget request are detailed in the operating reference. Reference 2 provides the University of Alaskas performance-based budgeting (PBB) 5-year plan outlook which includes the performance goals and accountability efforts in the context of UA budget request proposal. Additionally, time will be spent on the outlook of the states budget, as well as other external environment issues that may impact UAs budget. VII. Approval of the 6-Year Capital Improvement Plan Reference 4 The President recommends that: MOTION The Board of Regents approves the 6-Year Capital Improvement Plan for FY09-FY14. This motion is effective November 6, 2007. POLICY CITATION In accordance with Regents Policy 05.12.032.A-B, A. annually, within the capital budget process, each MAU will prepare and update a 6-year capital plan proposal. The MAU 6-year capital plan proposals, which are developed based upon approved strategic, academic and other planning assumptions, will be consolidated into a systemwide 6-year capital plan in accordance with guidelines approved by the board and procedures established by the chief finance officer. The systemwide 6-year capital plan will be presented to regents committees responsible for facilities and budgeting for review and comment prior to submission to the full board for approval. Once the 6-year capital plan is approved, the MAU 6-year capital plans shall consist of those projects in the sequence and with the funding sources as identified in the board-approved 6-year capital plan. The 6-year capital plans shall be reviewed and updated each year as part of the capital budget submission process. Year one of the approved systemwide 6-year capital plan, exclusive of any operating leases and other property or facilities funded from current operating funds, shall become the universitys capital budget request for the next capital appropriation cycle. RATIONALE AND RECOMMENDATION The administration recommends that the Board of Regents approve the 6-year Capital Improvement Plan as presented. In accordance with board policy, the administration presents the systemwide 6-year capital improvement plan concurrent with the annual capital budget request. Vice President Pitney will discuss the ongoing requirement for annual renewal and renovation (R&R) funding, funding to reduce the deferred maintenance backlog to a reasonable level, and the anticipated capital improvement projects for FY10-FY14. The inclusion of the project in the 6-year plan does not guarantee project funding. The plan incorporates all four MAU plans into a systemwide plan. Since priorities inevitably change to adjust for planned and unplanned circumstances, the entire plan will be reviewed annually as part of the capital budget process and presented to the board for approval. VIII. Update on General Revenue Bond POLICY CITATION In accordance with Regents Policy 05.04 Debt and Credit specifies the guidelines for debt issuances and requires that all debt issuances for facilities and real property be approved by the Board of Regents. RATIONALE AND RECOMMENDATION Process and Justification The purpose of this item is to inform the board of the upcoming bond resolution at the December 2007 meeting. The projects to be financed with the general revenue bond issue have been approved in accordance with Regents Policy 05.12 regarding authorized approval levels for capital projects. A summary of estimated amounts for the Series O bond funded projects follows: UAF Arctic Health Lab Revitalization (June 2007 meeting) $ 2,000,000 UAF Museum Expansion (December 2004 meeting) 2,000,000 UAF School of Fisheries and Ocean Sciences Building at Lena Point in Juneau (December 2006 and June 2007 meetings) 4,700,000 UAF State Virology Lab Building Basement (December 2005 meeting) 1,500,000 UAS Gitkov Building Acquisition and Remodel (April 2005 and December 2006 meetings) 3,382,000 TOTAL $13,582,000 Bond issuance costs, including underwriting discount, bond insurance, and fees for financial advisor, bond counsel and rating agencies are estimated at $190,000, or 1.4% of project costs. A deposit of approximately $600,000 to the debt service reserve fund (held by the Trustee) will be required for the incremental annual debt service. The bond costs and reserve deposit are not reflected in the total bonds considered above. In addition, management anticipates recommending a motion at the December 2007 meeting that would dedicate approximately $2.3M to $3.0M of unexpended bond proceeds to the projects listed above, thereby reducing the bond issuance size. These proceeds result from completed projects on prior general revenue bond issuances. Based on past practice and advice from bond counsel, the university has historically applied such proceeds to current projects, so that the university issues less debt, preserves debt capacity and forgoes additional debt issuance costs. The university has examined the merit of redeeming existing debt and in consultation with the universitys external financial advisor determined that the economic benefit would be minimal, if any. Recommendation No action is required at this time. Controller Myron Dosch and Debt Manager Judy Brainerd will brief the board on the debt issuance and be available to answer any questions. IX. Approval of FY08 Natural Resources Fund Budget Allocation Reference 5 The President recommends that: MOTION "The Board of Regents approves the proposed FY08 Natural Resources Fund Budget Allocation as presented. This motion is effective November 6, 2007." POLICY CITATION Regents Policy 05.07.010 Land-Grant Endowment, provides that the university president will present an annual budget to the board for approval. RECOMMENDATION Reference 5 represents a proposed FY08 budget or expenditure plan for the spending allowance distribution from the Land-Grant Endowment. The plan provides for funding ongoing commitments to the UA Press of $80,000, System-based Scholarships of $100,000, and a commitment to fund $400,000 of incremental support for the Cooperative Extension Program as included in the FY2009 budget request. The remainder of the distributions, including $7,754 unexpended funds from former distributions, will be used to fund the Land Management Office costs of approximately $630,000 and the UA Scholars Program at approximately $4.0 million. RATIONALE The Natural Resources Fund was established to facilitate the distribution of the annual spending allowance from the universitys Land-Grant Endowment Funds. In recent years, the fund has been nearly fully dedicated to funding the UA Scholars program, except for a few ongoing commitments and special projects. Although the activity forecast for the UA Scholars Fund indicates that the Land-Grant Endowment spending distribution will exceed forecasted expenditures, the administration is expecting the UA Foundation Investment Committee to recommend a reduction in the annual spending rate by a similar amount. X. Approval of MOU Between the University of 91ֱand the University of 91ֱFoundation Reference Mailed Separately The President recommends that: MOTION "The Board of Regents approves the Memorandum of Understanding between the University of 91ֱand the University of 91ֱFoundation as presented. This motion is effective November 6, 2007." RATIONALE/RECOMMENDATION The draft Memorandum of Understanding between the University of 91ֱand the University of 91ֱFoundation details matters relating to the receipt, management, transfer, and expenditure of gifts received on behalf or for the benefit of the University of 91ֱin accordance with Regents' Policy 05.14 Gifts. The recent reorganization of the Foundation necessitates a new operating agreement, including the assignment of the University chief development officer as the chief executive officer of the Foundation. Foundation Chair Ann Parrish and Regent Chair Mary Hughes have worked with the university administration and others to develop this draft for consideration by the Board of Regents. Upon approval by the board, the MOU will be presented to the Foundation Trustees for their consideration and approval. The MOU will be mailed to regents under separate cover. XI. Update on Scope of Work for University of 91ֱEvaluation Regent Hughes will provide an update to the members of the Board of Regents regarding the scope of work for the University of 91ֱevaluation. XII. Board of Regents' Comments XIII. Adjourn     Agenda Meeting of the Full Board November 6, 2007 Fairbanks, Alaska Full Board Agenda: Page  PAGE 6 of 7 Full Board Agenda: Page  PAGE 1 of 7 2;BDEYZ_u  $ ; R S i j }     @ R q { | ʼʖ hrr5\ h(15\ h5\ h65\ hrr5aJhXhX5aJ hX5\ h5\ hrc5\hrcCJOJQJ hrc5>* hrc>*hghChrrhYy hrc5hrc72Zv  $ $0^`0a$ $^`a$$h]ha$$ !0^`0a$$ a$$a$ $0^`0a$$a$<\=$ ; R i }  > |  7 E F s t DF{ $^a$gddY) $0^`0a$ $ a$$^a$ $0^`0a$ 0^`0 0^`0     7 9 : ; E F P p s t y \ | - 4 !ACDEF{|opqt㜘~wwpi hrc5\ h5\ hrc>*\ hCJ hrcCJ hrcCJ] hrc6CJhdY)hdY)hrc5\ h5 hdY)5 hrc5>*hrc hrr5 hrc\hrcCJOJQJhNCJOJQJh(1CJOJQJ hrc5 hN5 h(15 h(15\ hN5\){|opvw;<F, $^a$gd6 !gdX$ !0^`0a$gdX $0^`0a$ !0^`0 0^`0$^a$d-.?Pguvw248;<FGKOo#%),stOĸͲ֩y h@h6hsh6\h6 h65h h65h65>*\hAmh6\hAmhXaJ hrraJh0 hX5>*aJhrr5>*aJhX5>*aJ h5\ hrc6 hYy\ hrc\hrc hrc5\hrc5>*\/,-=RSluv$%%& $^a$gd6$ (#0^`0a$gd6 $ a$gd6$a$gd6$ ^a$gd6$ !0^`0a$gd6 $^a$gd6gd6O IRv|$%FMNnpsȾ h5 h|}5h h65h h65>* h h6 h5>* h65>* h|}5>*hSh65>*h6h65 h6>*hMAh65 h]h6h|} h65 hAmh6h:h65h64&EFM;!&?&d&$0^`0a$gdfgd6$ h1$^a$gd6$ $0^`0a$gd|}$ $^a$gd|} $^a$gd6   bc~+,TsY ^ w x !'!:!;!&?&E&c&d&e&·­hfhf>*aJhfhf5>*\ hf5\h h#h6 hJh|}h|}h6h h6>* h h6 h65h h65Ad&e&u&I'J'g'h''''((((A)x)) X !^`gdf !^`gdf !^`gdf  G0`0gdfgdf $1$^a$gdf $^a$gdf $^a$gdfe&I'J'h'''(()7)*********,,[/k/000 000O0Y0Z0e0ίΧ|ume]YT h|}\hi0hll'5>*\hrc5>*\h(15>*\ hrc5\ h(15\ hf5\ hCaJhfhf>*CJaJhfhfCJaJhfCJaJ"hfhf5>*CJOJQJaJhf5CJOJQJaJhfhf5CJOJQJaJhfhfCJOJQJaJhfhf>*aJhfhfaJ))C*****b,c,[/\/k/00$ !0]^`0a$$$$ ^a$gdf $^a$gdf$ !^a$gdf X !^`gdf !^`gdf 8!^`gdf 0f0g0000#1%151111N4O4Y45566^gdx $^a$gdx^gd(1 $^a$gd(1 $^a$gd(1$ !0^`0a$gdi0e0f000#1$1%151M1N11111111O4Y46667778797W7X7Y7`7#8$8=8y9z9;s;t;;;;;ƿḭ~y~ytyo h Sm\ ht5\ hCD,\ hL\ hL5\hLhL5>*\hLhL\hLhN\h?lh?l\hNhN5>*\ hN5\ h hBChBC h|}5h(1 h(1h(1 hFQh(1h|} h(15h+;h(15>* h(1\ hi0hi0)68797X7Y7`7#8$8=8z9{9t;u;;;;;<<< 0^`0 $^a$gd(1 $^a$gdN $^a$gd$0^`0a$gdN$ !0^`0a$gdN;<<<<<<<<<<<<<<<<<<<<<====%=&='=(=-=.=/=0=1=J=K=Q=R=S=T=Y=Z=[=\=]=ȽȫȌȫȽh?lCJOJQJh?lCJOJQJh?l0JCJmHnHuh?l0JCJjh?l0JCJU h?lCJh?l h?l5CJ h?lCJh`#jh`#U hrc\ hrc5>* hrc5 hN5 hNh(1hNhN\-<<<<<<<<<<<<<<=====.=/=0=Z=[=\=]=9 0 00*&PP/ =!"#$% H@H NormalCJOJQJ\_HmH sH tH D@D Heading 15>*OJQJkH'T@T Heading 2$$@&^a$5>*CJOJQJT@T Heading 3$$@&^a$5>*CJOJQJR@R Heading 4$$p@&^pa$>*CJOJQJf@f Heading 5)$$ f!@ 0@&^@ `0a$>*CJOJQJZ@Z Heading 6$$ 0@&^ `0a$5CJOJQJZ@Z Heading 7$$@&^`a$5CJOJQJZ@Z Heading 8$$0@&^`0a$5CJOJQJL @L Heading 9 $ & F@&>*CJOJQJDA@D Default Paragraph FontViV  Table Normal :V 44 la (k(No List 4 @4 Footer  !4@4 Header  !.)@. Page Number:B@": Body Text CJOJQJfC@2f Body Text Indent $  0^ `0a$ 5OJQJjR@Bj Body Text Indent 2#$ f!p0^p`0a$OJQJZS@RZ Body Text Indent 3$^a$ CJOJQJPP@bP Body Text 2$ a$6CJOJQJL>@rL Title$0^`0a$5CJOJQJZT@Z Block Text $0]^`0a$ CJOJQJ<Z@< Plain Text CJOJQJ6U@6 Hyperlink >*B*phFV@F FollowedHyperlink >*B* phDQ@D Body Text 3$ !a$\b^@b Normal (Web)dd[$\$ B*OJPJQJ\^JaJphe@ HTML Preformatted7 2( Px 4 #\'*.25@9B*CJOJQJ\^Jph]5 d 2Zv$;Ri}>|7EFstDF{|op  v w ; < F , - = R S l uv$%%&EFM;<BC>?deuIJgh A!x!!!C"""""b$c$['\'k'((f(g((((#)%)5))))N,O,Y,--..8/9/X/Y/`/#0$0=0z1{1t3u33333444444444444444455555.5/505Z5[5^5000000000000000000h00000000000h000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000@000@000@000@000@0@0@0@0@0@0@0@0@0@0@0@0@000xw ; < F , - = R S l uv$%%&EFM<BC>?euJgh A!x!!!C"""""b$c$['\'k'(f((((#)%)5))))N,O,Y,--.4^5@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0j0&0j0'0@0@0@0j0)0O*@0@0@0@0j00j00j00j00@0@0j00j00j00j00j00{00j00j00j00b0A0)b0A0(f@?@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0 SS Oe&e0;]=#%')+.0$ {,&d&)06<]= "$&(*,-/1\=!nuw!!8@0(  B S  ?D,OtN-OEJ.OEJ/O,FJ0OlFJ1OlEJ2ODJ3O,DJ4OCJ5OBJ6OD7O8O9O=:O䝄;OLJ<OA=O@>?<@O\AOBO6CO$DOLEOuFOGOLAHOAIOAJO,AKO=LO|uMOANOAOODAPOAQOAROASO@TOAUODAVO=WO|=XOl=YOĪ=ZOA[Ors\Ok6]O "^Oss_O`O,=aO=bOl=cOԈ<dOAeOFfO2gO=hO,τiOԉNjO\NkO|GJlOmOL^=nOT=oOccmv  # |!!!!!!!!C"C"G"N".... //////o0}0001111?1333_4_4m4444^5     " !#$%(&')*+,-./0123456798:;<=?>@BACluu   ) ) !!!!!!!!F"M"V"V"..////////y0000;1E1E1333i4s4s4444^5  !" #$%'(&)*+,-./0123456798:;<=?>@BAC9;*urn:schemas-microsoft-com:office:smarttagsState=C*urn:schemas-microsoft-com:office:smarttags PlaceName=B*urn:schemas-microsoft-com:office:smarttags PlaceType8>*urn:schemas-microsoft-com:office:smarttagsCity9D*urn:schemas-microsoft-com:office:smarttagsplace ,FDCBBCD>D>;DBCBCBDCDBCDBCBDCDBCBCDBCB>DDCCBBCBDCBCBDCBCBCDBCBDCDBCD>;cl W[SW *^hG"M"''444444444444[5^52Y!!..444444444444[5^53333DE#/$$$$)./7/_/3444444444444444445(5+5-5J5T5W5Y5^5444444444444[5^5z?`:U?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefhijklmnpqrstuvyRoot Entry Fk{Data 31Table;WWordDocument;dSummaryInformation(gDocumentSummaryInformation8oCompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q