ࡱ> #` 3Rbjbj\.\. ;>D>DI& & & & & & & : KKK8"LdL|: dMM(6M6M6MNNN$hx` & TNNTT & & 6M6MXXXT& 6M& 6MXTXXb& & ;6MM `.KUdV,40df Vh;;& OhN PvXQ,R&NNN uXXNNNdTTTT: B !F-: B F-: : : & & & & & &  Agenda Board of Regents Finance Committee Wednesday, June 6, 2007; *3:00 p.m. - 5:30 p.m. Room 109 Butrovich Building University of 91ֱFairbanks Fairbanks, Alaska *Times for meetings are subject to modification within the June 6-7, 2007 timeframe. Committee Members: Carl Marrs, Committee Chair Patricia Jacobson William Andrews Robert Martin Fuller Cowell Mary K. Hughes, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Finance Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Legislative Update IV. Full Board Consent Agenda A. Acceptance of the FY08 Operating Budget Appropriation and Approval of the FY08 Operating Budget Distribution Plan B. Acceptance of the FY08 Capital Budget Appropriations and Approval of the FY08 Capital Budget Distribution Plan C. Approval of Operating Budget Development Guidelines for FY09 D. Approval of Capital Budget Development Guidelines for FY09 E. Acceptance of Additional FY07 Appropriation and Approval of FY07 Revised Authorized Budget F. Approval of FY08 Student Government Budgets V. Ongoing Issues Update on General Revenue Bond, Debt Financing Needs, and Carryforwards VI. New Business VII. Future Agenda Items VIII. Adjourn This motion is effective June 6, 2007." III. Legislative Update Wendy Redman, vice president for University Relations, and Pete Kelly, director of Government Relations, will provide an update on the actions of the executive branch and the 91ֱLegislature during the last session. IV. Full Board Consent Agenda A. Acceptance of the FY08 Operating Budget Appropriation and Approval of the FY08 Operating Budget Distribution Plan Reference Bound Separately The President recommends that: MOTION #1 The Finance Committee recommends that the Board of Regents accepts the FY08 Operating Budget Appropriation as presented. This motion is effective June 6, 2007. MOTION #2 The Finance Committee recommends that the Board of Regents approves the FY08 Operating Budget Distribution Plan as presented. This motion is effective June 6, 2007. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of 91ֱrepresents an annual operating plan stated in fiscal terms." Regents' Policy 05.01.04 Acceptance of State Appropriations, states "State appropriations to the university must be accepted by the Board of Regents before any expenditure may be made against the appropriation." (09-30-94) RATIONALE/RECOMMENDATION President Hamilton and Vice President Pitney will discuss the legislative appropriations and propose an operating budget distribution plan for approval. At the time of this writing, the legislature has just finalized the operating and capital budgets. Due to time constraints full reference documents will be provided under separate cover and will be sent for review prior to the meeting. Below is a system budget summary and initial distribution plan considerations. The legislature recently passed the state operating budget that includes a state appropriation net increase of $10 million for UA, a 3.5% increase. This is $16.3 million below meeting the Board of Regents full FY08 budget request. The result of the shortfall is $1.6 million of unmet retirement funding and no funding for the $14.7 million in priority program enhancement and growth requests. UAs state appropriations, including general fund, work force development funds, and mental health trust general funds, total $292.5 million, up from $282.5 million. Adding university generated revenue from tuition, federal and university receipts, UAs total budget for FY08 is $798.8 million compared to $774.1 million in FY07. Retirement changes complicate FY08 budget figures. FY08 participating employer retirement rates were lowered substantially from the level originally budgeted for FY08, and the Teachers Retirement System rates are now below the FY07 level. These rates reduced UAs requirement obligations by $4.6 million. Unfortunately, the operating budget reduced UAs funding by $6.2 million from the FY07 level creating the $1.6 million state appropriation shortfall. Funding from state appropriations covers $1.6 million less than UAs compensation and fixed cost increases and no funding for key programs. However, given the critical and urgent nature of proceeding with key workforce programs, base funding reallocations are being considered as part of the operating budget distribution plan. The estimated 160 additional graduates per year in the FY08 high demand occupation program requests are critical to the state. Delaying these programs means foregoing the opportunity of Alaskans to fill important jobs. Part of the operating budget distribution recommendations will include the status of performance-based budgeting (PBB) and FY08 PBB distribution principles. Original PBB funding was established in FY05 with one-time distributions to MAUs that year. In FY06, base awards were distributed. In FY07, base plus one-time awards were distributed. Given that the FY07 awards were allocated to the base, the FY08 recommendation will include a provision to replenish the PBB funding pool with $2.0 million of base operating funds. PBB funding distributions, though modest, have provided sufficient incentive to MAUs to pursue Board of Regents strategic goals. The full budget distribution plan reference document will contain a comparison of FY08 Requested and Authorized Budgets, a summary of the FY08 operating budget appropriation distribution plan, a summary of changes from the FY07 operating budget, an overview of the current budget distribution, a 5-year representation of UAs budget and key performance measures, and information on UA performance-based budgeting progress. MAU and campus budget distribution and trend information will also be provided in the reference. B. Acceptance of the FY08 Capital Budget Appropriations and Approval of the FY08 Capital Budget Distribution Plan Reference 5 The President recommends that: MOTION #1 The Finance Committee recommends that the Board of Regents accepts the FY08 Capital Budget Appropriations as presented. This motion is effective June 6, 2007. MOTION #2 The Finance Committee recommends that the Board of Regents approves the FY08 Capital Budget Distribution Plan as presented. This motion is effective June 6, 2007. POLICY CITATION Regents' Policy 05.01.04 Acceptance of State Appropriations, states "State appropriations to the university must be accepted by the Board of Regents before any expenditure may be made against the appropriation." (09-30-94) RATIONALE/RECOMMENDATION Vice President Pitney will present a summary of the FY08 capital budget appropriation. Pitney and Associate Vice President Schointuch will also discuss capital funding distribution implications. The universitys FY08 capital budget request totaled $443.2 million with $332.3 million requested from state funding and $110.9 million for university receipt authority. The governors proposal for UAs capital budget totaled $45.0 million, with $9.0 million coming from state funding. Following budget passage in the Legislature, UA received state funding of $13.9 million from general funds and $36 million in receipt authority. Of the $13.9 million in general funds, $8 million of the $43.7 million requested would be appropriated toward the Board of Regents number one priority, Maintaining Existing Facilities and Equipment R&R Annual Requirement. Of the remaining funds, $2.5 million would go to the Kachemak Bay Campus City Hall Building and planning money for the UAA Sports Arena ($1.0 million) and the UAA Nursing/Allied Health Building ($500 thousand). The balance of the funding is for the second half of the WWAMI medical program, Small Business Development Center (SBDC), and other small programs and projects. Reference 5 contains a comparison of UAs capital budget request and the UA capital appropriation passed by the Legislature. It is likely the Governor will not have signed the appropriation bill into law prior to the June 6, 2007 meeting. However, no changes are anticipated and if changes occur, they will be addressed at the appropriate time. C. Approval of Operating Budget Development Guidelines for FY09 Reference 6 The President recommends that: MOTION "The Finance Committee recommends that the Board of Regents approve the FY09 Operating Budget Request Guidelines as presented. This motion is effective June 6, 2007." POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of 91ֱrepresents an annual operating plan stated in fiscal terms." RATIONALE/RECOMMENDATION President Hamilton and Vice President Pitney will present the FY09 Operating Budget Request Guidelines recommendation (Reference 6). The operating guidelines serve as a tool for administration to prioritize budget requests and maintain alignment with the Board of Regents UA Strategic Plan 2009 goals and expected administrative efficiencies. FY09 guidelines propose added emphasis on performance-based budgeting, accountability and transparency. The program enhancement priorities in the FY09 guidelines are similar to the FY08 guidelines. These include continued emphasis on three themes: Preparing Alaskans for the states high demand jobs Enhancing Competitive Research and taking advantage of UAs position for the International Polar Year and benefits of research as an industry in Alaska Enhancing Student Success and College Readiness In addition to the FY09 operating budget request guidelines, below are some atmospheric issues that will be considered in the FY09 budget development process. State Funding Environment University Generated Funding Environment: Student Related Revenue Foundation and Fund Raising Related Revenue Local and Private Partnerships Federal Revenue Union Contract Negotiations Risk Management/Insurance Costs New Facilities Coming On-line M&R, R&R, Operations and Existing Facility R&R Federal Research Issues IPY, Research Vessel, Global Warming, NIH and NSF Funding Increasingly Competitive Higher Education Environment Tuition Affordability and Student Access Communications/Technology Industry Issues Maintaining Momentum in Priority Workforce Programs Revenue assumptions are not approved as part of the guidelines and it is too early in the cycle for good budget estimates, however, administration will be developing the budget request using the following broad expectations: Enrollment will increase 1.25 percent primarily through increasing undergraduate retention rates to 68 percent Externally funded research activity will increase 4.5 percent University generated funds will increase 5 percent Tuition rates will increase 5 percent Employee salary and contract provisions are similar to FY08 with increases at 4.5 percent with an appropriate share funded through university generated revenue Although the legislation carrying the long term retirement solution stalled at the end of session, it is expected that the FY09 PERS and TRS retirement system employer contribution rates will remain at the FY08 levels (12.56% TRS, and 22.00% PERS) Employer health contributions on a per employee basis will remain the same as FY08 It is important to note that these budget assumptions differ from UAs FY09 performance targets and assumptions set last fall. The FY09 targets were based on receiving full program funding for FY08 and continued priority program growth in FY09: enrollment was targeted at a 2.2 percent increase; retention, 68 percent; research, 6.8 percent increase; and, university generated revenue, 5.5 percent increase assuming a 7 percent tuition rate increase. Consistent with the budget request development process, the performance-based budgeting targets and goals will be refined given the changing assumptions and environment. In the upcoming Board of Regents meetings, the board will be involved in the following budget related items: September Meeting First Review of FY09 Operating and Capital Budget Discussion and Approval of Tuition Rates for Academic Years 2009 and 2010 November Meeting Approve the FY09 Operating Budget Request Approve the FY09 Capital Budget Request Approve the FY09-FY14 Capital Plan Approve the FY08 Natural Resources Fund Budget Allocation Below are key dates in the FY09 budget development process. July Initial meeting with the Governors Office of Management and Budget (OMB) to discuss FY09 program themes, fixed costs and capital budget needs Facilities Council meeting to discuss FY09 Capital Needs August FY09 MAU operating budget requests submitted to Statewide Planning and Budget including: extraordinary fixed cost increases, new facility operating costs, priority program descriptions, and incremental revenue estimates FY09 MAU capital budget request submitted to Statewide Planning and Budget including: capital budget requests, deferred maintenance lists, list of expected leased properties, and list of projects with potential debt financing needs FY09 budget meeting of the University of 91ֱleadership to present and review MAU FY09 budget request priorities September MAU Performance-Based Budgeting report submitted to Statewide Planning and Budget including: assessment of FY07 performance relative to expectations and Chancellors performance measure goals and strategies for FY08 - FY13 Formal Budget meeting with Governors Office of Management and Budget (OMB) November Submit Board of Regents FY09 Budget to the Governors Office of Management and Budget (OMB) D. Approval of Capital Budget Development Guidelines for FY09 Reference 7 The President recommends that: MOTION "The Finance Committee recommends that the Board of Regents approves the FY09 Capital Budget Development Guidelines as presented. This motion is effective June 6, 2007." POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of 91ֱrepresents an annual operating plan stated in fiscal terms." RATIONALE AND RECOMMENDATION The FY09 capital budget request guidelines are similar to the FY08 guidelines. These guidelines set forth the method and criteria by which capital projects are prioritized in the next years budget request. The guidelines are organized in the following sections: Background, Guiding Principles, General Development Process, Capital Project Categories, Capital Project Scoring Criteria, and Criteria Definitions. During the June meeting, the administration expects to address scoring criteria used to rank capital projects, the relative request level for capital projects, and strategic approaches to securing funding for UAs renewal and replacement and deferred maintenance backlog with the Board. Associate Vice President Schointuch and Vice President Pitney will discuss the current activities and emerging issues and guideline recommendations. The FY09 capital budget request guidelines will be used by the administration to filter and prioritize competing budget requests. The Board of Regents' UA Strategic Plan 2009 is an integral component of both the operating and capital budget request guidelines. The proposed guidelines are included as Reference 7. E. Acceptance of Additional FY07 Appropriation and Approval of FY07 Revised Authorized Budget Reference 8 The President recommends that: MOTION #1 The Finance Committee recommends that the Board of Regents accept the additional one time utility distribution of $1.32 million General Fund. This motion is effective June 6, 2007. MOTION #2 The Finance Committee recommends that the Board of Regents approve the revised FY07 authorized amounts as presented. This motion is effective June 6, 2007. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of 91ֱrepresents an annual operating plan stated in fiscal terms." Regents' Policy 05.01.04 Acceptance of State Appropriations, states "State appropriations to the university must be accepted by the Board of Regents before any expenditure may be made against the appropriation." (09-30-94) RATIONALE/RECOMMENDATION The operating budget passed by the legislature for fiscal year 2007 included a provision for two one-time funding distributions if oil prices remained above projections. Based on the average oil price of $69.00 for July 1 to September 30, 2006, the University received a one-time utility distribution from the State of 91ֱof $1.32 million General Fund in October. The Board of Regents accepted this distribution and approved the revised FY07 authorized amounts as presented in the November 1, 2006 Board Meeting. In addition, based on the average oil price of $60.00 for July 1 to March 31, 2007, the University received an additional one-time utility distribution of $1.32 million from the State of Alaska. The FY07 revised authorized budget presented for approval includes the additional one-time general fund adjustment and is included in Reference 8 which also provides an FY05-FY07 utility cost analysis with the corresponding FY07 distribution detail by campus. The provision for one-time utility funding based on oil-price was new in FY07. The same mechanism is used in the FY08 budget legislation and will be included in the FY08 operating budget acceptance and operating budget distribution plan approval at the June 6-7, 2007 meeting. F. Approval of FY08 Student Government Budgets Reference 9 The President recommends that: MOTION "The Finance Committee recommends that the Board of Regents approve the student government fees and budgets as presented, and authorize the vice president for administration to review, modify, and approve fees and budgets and approve requests for increased expenditure authority for all student government organizations as deliberated by student governance and determined by the vice president for administration to be appropriate. This motion is effective June 6, 2007." POLICY CITATION Regents Policy 09.07.05 requires student government organizations to submit annual budgets, including the amount of any mandatory student government fees, to the Board of Regents for approval. RATIONALE/RECOMMENDATION All student government activity fees are the same as last year. V. Ongoing Issues A. Update on General Revenue Bond, Debt Financing Needs, and Carryforwards Reference 10 Myron Dosch, Controller, will update members of the board regarding general revenue bonds and debt financing needs. In addition, Joe Trubacz, CFO, will preview the expected year-end carryforward and discuss carryforward guidelines for the University of Alaska. VI. New Business VII. Future Agenda Items VIII. 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