ࡱ> #` tbjbj\.\. ;>D>Da bbbv&\&\&\8^\t\v]](]]]_.K___ D#$vh޿vG9bs__ssG ]]g8vvvs l]b]vsvvE6,b]~] CP& &\Ctũ,q,<TtrTXTbk_Gfv-koxk_k_k_GGOv^k_k_k_ssssv$$1B@vB@vvv  Agenda Board of Regents Annual Meeting of the Full Board December 6-8, 2006 Room 109 Butrovich Building University of 91ֱFairbanks Fairbanks, Alaska Times for meetings are subject to modifications within the December 6-8, 2006 timeframe. I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Resolutions of Appreciation A. Regent Timothy C. Brady B. Regent Brian D. Rogers C. Regent Frances H. Rose D. Regent Joseph E. Usibelli, Jr. VII. Update on International Polar Year VIII. Public Testimony IX. University of 91ֱMentor Program Presentation X. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Certificate in Civic Engagement at the University of 91ֱAnchorage 2. Approval of Bachelor of Emergency Management at the University of 91ֱFairbanks 3. Approval of a Graduate Certificate in Special Education at the University of 91ֱSoutheast 4. Approval of Master of Education in Special Education at the University of 91ֱSoutheast B. Facilities and Land Management Committee 1. SFOS Lena Point: Total Project Cost Increase 2. UAF Fine Arts Building Code Corrections: Formal Project Approval 3. Formal Approval of the Six-Year Capital Plan C. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2006 Audited Financial Statements 2. Report on and Acceptance of the Education Trust of 91ֱFY2006 Audited Financial Statements D. Planning and Development Committee 1. Extension of University of 91ֱFoundation Gift and Endowment Fees XI. New Business and Committee Reports XII. Approval of Meeting Dates for 2008 XIII. Appointment of University of 91ֱComptroller XIV. Approval of President Contract XV. Election of Board Officers XVI. Approval of Corporate Authority Resolution XVII. Approval of Industrial Security Resolution XVIII. 91ֱCommission on Postsecondary Education Report XIX. UA Foundation Report XX. Future Agenda Items XXI. Board of Regents' Comments XXII. Adjourn This motion is effective December 6, 2006." III. Approval of Minutes MOTION #1 "The Board of Regents approves the minutes of its regular meeting of September 21-22, 2006 as presented. This motion is effective December 6, 2006." MOTION #2 The Board of Regents approves the minutes of the emergency meeting of October 6, 2006 as presented. This motion is effective December 6, 2006. MOTION #3 The Board of Regents approves the minutes of the regular meeting of November 1, 2006. This motion is effective December 6, 2006. IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations % Real Estate Transactions % Litigation % Contracts and matters that could affect the reputation or character of a person or persons related to personnel matters and the naming of a building. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ 91ֱTime. This motion is effective December 6, 2006." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ 91ֱTime in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). V. President's Report VI. Resolutions of Appreciation A. Regent Timothy C. Brady MOTION The Board of Regents approves the resolution of appreciation for Timothy C. Brady. This motion is effective December 6, 2006. WHEREAS, Timothy C. Brady has served the University of 91ֱBoard of Regents with distinction since May 2005, when he was appointed by Gov. Frank Murkowski to fill out an unexpired term; and WHEREAS, Timothy C. Brady hails from a pioneering 91ֱfamily; and WHEREAS, Timothy C. Brady serves as president of Ken Brady Construction Company where he has held numerous positions over the past 30 years; and WHEREAS, Timothy C. Brady holds a bachelors of science degree from Arizona State Universitys School of Engineering, Division of Construction; and WHEREAS, Timothy C. Brady served on the Universitys Construction Management Advisory Committee, providing an important partnership link between the business world and education; and WHEREAS, Timothy C. Bradys expertise in construction was heavily relied upon by the board and members of the Facilities and Land Management Committee during hours of meetings on university projects and land-use issues; and WHEREAS, Timothy C. Bradys active participation in the Anchorage community, through service organizations including the Anchorage Downtown Rotary, Boy Scouts of America, American Red Cross, Better Business Bureau and Associated General Contractors of Alaska, provided him with a broad spectrum of insight to and appreciation for numerous aspects of life in Alaska, which he passed on during his service on the board. NOW THEREFORE BE IT RESOLVED that the University of 91ֱBoard of Regents officially recognizes Timothy C. Bradys exceptional public service to 91ֱand the University of 91ֱand expresses the profound thanks of the Board of Regents on behalf of the students, staff, and faculty of the university for his contributions to the development and enhancement of higher education in Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Timothy C. Brady, with a copy to be incorporated in the official minutes of the December 6-8, 2006 meeting of the Board of Regents. B. Regent Brian D. Rogers MOTION The Board of Regents approves the resolution of appreciation for Brian D. Rogers. This motion is effective December 6, 2006. WHEREAS, Brian D. Rogers served with distinction as a member of the Board of Regents of the University of 91ֱfrom 1999 through January 2007; and WHEREAS, Brian D. Rogers appointment to the Board of Regents by Gov. Tony Knowles continued his close involvement with the University of 91ֱwhich began shortly after his arrival in 91ֱin 1970; and WHEREAS, Brian D. Rogers attended Trinity College, Brown University, and then the University of 91ֱFairbanks before receiving a Masters in Public Administration from the John F. Kennedy School of Government at Harvard University; and WHEREAS, he served from 1979 to 1982 in the 91ֱState Legislature as a State Representative from District 20 in Fairbanks; and WHEREAS, Brian D. Rogers acquired his knowledge and insights about 91ֱand its people not only from his experiences as a member of the Legislature, but also as a commercial fisherman on the Yukon River, an instructor of political science and other courses at UAF, a news reporter and Fairbanks businessman; and WHEREAS, Brian D. Rogers previously served the University of Alaska, first as director of Budget Development, and then as Vice President for Finance from 1984 to 1995; and WHEREAS, Brian D. Rogers brought to the Board of Regents his love of Alaska, his deep affection for the University of 91ֱand his intimate knowledge of the financial, information technology, and administrative systems of the university; and WHEREAS, Brian D. Rogers provided outstanding leadership of the Board of Regents serving as its Chair from 2003 to 2005, and as chair of the Planning and Development Committee, and member of the Audit, Finance and Facilities and Land Management Committees; and WHEREAS, Brian D. Rogers is the prime consultant and chief financial officer for Information Insights, a Fairbanks-based management and public policy consulting firm, and is known throughout the state for his skills as a facilitator and for his ability to bring opposing viewpoints together for constructive decision-making; and WHEREAS, in addition to his dedicated service to the Board of Regents, Brian D. Rogers is an active participant in the civic and business life of Alaska; and WHEREAS, Brian D. Rogers has always performed in all his roles with professionalism, dedication to excellence, enviable skills, equanimity, good humor, and respect for his colleagues; NOW THEREFORE BE IT RESOLVED that the University of 91ֱBoard of Regents officially recognizes Brian D. Rogers exceptional public service to 91ֱand the University of 91ֱand expresses the profound thanks of the Board of Regents on behalf of the students, staff and faculty of the university for his contributions to the development and enhancement of higher education in Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Brian D. Rogers, with a copy to be incorporated in the official minutes of the December 6-8, 2006 meeting of the Board of Regents. C. Regent Frances H. Rose MOTION The Board of Regents approves the resolution of appreciation for Frances H. Rose. This motion is effective December 6, 2006. WHEREAS, Frances H. Rose served with distinction as a member of the Board of Regents of the University of 91ֱfrom 1999 when she was appointed by Gov. Tony Knowles, through January 2007; and WHEREAS, Frances H. Rose provided outstanding service to the Board of Regents, serving as its Secretary, and as chair of the Academic and Student Affairs Committee and as a member of the Human Resources Committee; and WHEREAS, Frances H. Roses appointment to the Board of Regents was the culmination of many years of association with the University of Alaska, first as a student as the University of 91ֱAnchorage where she earned her Masters degree in Adult Education, and as director of the Adult Basic Education Program at Anchorage Community College for eleven years; and WHEREAS, Frances H. Rose is vice president for administration for the Anchorage investment firm, 91ֱPermanent Capital Management Company, and an active participant in Alaskas civic, business and education circles; and WHEREAS, Frances H. Rose has lived in Juneau and Anchorage and has worked as a special assistant for the state departments of commerce and administration as well as serving on the Juneau Chamber of Commerce, the State Advisory Council for Vocational and Career Education, the 91ֱTourism Marketing Council and the Anchorage Manpower Council; and WHEREAS, as chair of the Academic and Student Affairs Committee, she was particularly interested in student achievement and retention at the university level, but also in exploring ways in which the university could encourage more high school-age Alaskans to finish high school, then pursue community college or university courses through a University of 91ֱcampus; and WHEREAS, Frances H. Rose has demonstrated throughout her life a deep personal commitment to quality education at all levels; NOW THEREFORE BE IT RESOLVED that the Board of Regents of the University of 91ֱtakes official recognition of Frances H. Roses exceptional service and extends to her this statement of appreciation for her contributions to the advancement of higher education in the State of Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Frances H. Rose with a copy incorporated in the official minutes of the December 6-8, 2006 meeting of the Board of Regents. D. Regent Joseph E. Usibelli, Jr. MOTION The Board of Regents approves the resolution of appreciation for Joseph E. Usibelli, Jr. This motion is effective December 6, 2006. WHEREAS Joseph E. Usibelli, Jr., served with distinction as a member of the Board of Regents of the University of 91ֱfrom 1999 when he was appointed by Gov. Tony Knowles, through January 2007; and WHEREAS, Joseph E. Usibelli, Jr., is a lifelong Alaskan and currently serves as president of Usibelli Coal Mine, Inc., the third generation Usibelli to hold that position; and WHEREAS, Joseph E. Usibelli, Jr., earned his Bachelor of Science degree in Civil Engineering from the University of 91ֱFairbanks, and has long been involved in alumni affairs, including his service as a member of the UA Museum Expansion Campaign; and WHEREAS, Joseph E. Usibelli, Jr., is a board member for the National Mining Association and the 91ֱSeaLife Center in Seward, and the Northwest Chapter of the Young Presidents Organization; and WHEREAS, Joseph E. Usibelli, Jr., has also served the citizens of 91ֱas a member of the Resource Development Council of Alaska, the 91ֱChapter of the American Cancer Society, the Fairbanks Alumni Association and has been active with Junior Achievement of Alaska; and WHEREAS, Joseph E. Usibelli, Jr., provided quiet, steady leadership as Vice Chair of the Board of Regents and as chair of the Audit Committee and a member of the Planning and Development Committee; and WHEREAS, Joseph E. Usibelli, Jr., brought to the Board of Regents his knowledge of the resource issues that are of vital importance to the economy of 91ֱand the well-being of Alaskas families; and WHEREAS, in his service as a Regent, Joseph E. Usibelli, Jr., continued his familys long history of support and advocacy for the University of Alaska, and brought his own deep commitment to quality postsecondary education in Alaska; and WHEREAS, Joseph E. Usibelli, Jr., has served with respect and compassion for others, and with good humor and keen insights that frequently helped the Board deal with difficult, time-consuming issues; NOW THEREFORE BE IT RESOLVED that the Board of Regents of the University of 91ֱtakes official recognition of Joseph E. Usibelli, Jr.s outstanding service and extends to him this statement of appreciation for his contributions to the University of 91ֱand the advancement of higher education in Alaska; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Joseph E. Usibelli, Jr., with a copy incorporated in the official minutes of the December 6-8, 2006 meeting of the Board of Regents. VII. Update on International Polar Year University administration will provide an update regarding activities related to the International Polar Year. VIII. Public Testimony Public testimony will be heard at approximately 10:00 a.m. on Wednesday, December 6, 2006 and will continue at approximately 9:00 a.m. on Thursday, December 7, 2006. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. IX. University of 91ֱMentor Program Presentation Reference 1 [To accommodate the superintendents schedules, this item is scheduled for 12:30 p.m. on Wednesday, December 6, 2006.] Superintendents from Fairbanks, Chevak, Klawock, Ketchikan, and Unalakleet will talk about the 91ֱStatewide Mentor project and its impact on teacher placement and retention. X. Consent Agenda MOTION The Board of Regents approves the consent agenda as presented. This motion is effective December 7, 2006. A. Academic and Student Affairs Committee 1. Approval of Certificate in Civic Engagement at the University of 91ֱAnchorage Reference 2 MOTION "The Board of Regents approves a Certificate in Civic Engagement at the University of 91ֱAnchorage. This motion is effective December 7, 2006." 2. Approval of Bachelor of Emergency Management at the University of 91ֱFairbanks Reference 3 MOTION "The Board of Regents approves a Bachelor of Emergency Management at the University of 91ֱFairbanks. This motion is effective December 7, 2006." 3. Approval of a Graduate Certificate in Special Education at the University of 91ֱSoutheast Reference 4 MOTION "The Board of Regents approves a Graduate Certificate in Special Education at the University of 91ֱSoutheast. This motion is effective December 7, 2006." 4. Approval of Master of Education in Special Education at the University of 91ֱSoutheast Reference 5 MOTION "The Board of Regents approves a Master of Education in Special Education at the University of 91ֱSoutheast. This motion is effective December 7, 2006." B. Facilities and Land Management Committee 1. Approval to Increase Total Project Budget for the SFOS Facility at Lena Point MOTION The Board of Regents authorizes an increase in the Total Project Budget of the SFOS Facility at Lena Point from $21.5 million to $24.5 million as presented, subject to the determination by the Chief Financial Officer that sufficient commitments for the needed funding are in place. This motion is effective December 7, 2006. MOTION The Board of Regents (1) authorizes the Chief Financial Officer to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project authorized by the Board of Regents on this date, (2) authorizes the Chief Financial Officer to utilize working capital to the extent he deems appropriate, (3) directs the Chief Financial Officer to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) directs the university president to present to the regents at a time deemed appropriate by the university president a formal long term plan for funding the Project authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective December 7, 2006. 2. Fine Arts Building Code Corrections: Formal Project Approval MOTION The Board of Regents approves the Formal Project Approval for the Fine Arts Building Code Corrections Phase II. The Total Project Budget for this phase shall not exceed $8,250,000. This motion is effective December 7, 2006. 3. Formal Approval of the Six-Year Capital Plan Reference 11 MOTION The Board of Regents formally approves the Six-Year Capital Plan for FY08-FY13. This motion is effective December 7, 2006. C. Finance Committee 1. Report on and Acceptance of the University of 91ֱFY2006 Audited Financial Statements Reference 7 MOTION "The Board of Regents accepts the FY2006 Audited Financial Statements as presented. This motion effective December 7, 2006." 2. Report on and Acceptance of the Education Trust of 91ֱFY2006 Audited Financial Statements Reference 8 MOTION "The Board of Regents accepts the FY2006 Audited Financial Statements as presented. This motion effective December 7, 2006." D. Planning and Development Committee 1. Extension of University of 91ֱFoundation Gift and Endowment Fees MOTION The Board of Regents authorizes an extension on the Foundations gift and endowment fees until such time as a formal Memorandum of Understanding is adopted by the Board of Regents and the Foundation Board of Trustees. This motion is effective December 7, 2006. XI. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Planning and Development Committee XII. Approval of Meeting Dates for 2008 The President recommends that: MOTION "The Board of Regents approves the schedule for 2008. This motion is effective December 7, 2006." BOARD OF REGENTS' MEETING SCHEDULE 2008 Retreat January 18-19, 2008 Anchorage Regular Meeting February 6-7, 2008 Juneau Regular Meeting April 16-17, 2008 Ketchikan Regular Meeting June 18-19, 2008 Anchorage Regular Meeting September 17-18, 2008 Anchorage Meeting re Budget November 5, 2008 Fairbanks Annual Meeting December 3-4, 2008 Fairbanks XIII. Appointment of University of 91ֱComptroller MOTION "Pursuant to 91ֱStatute 14.40.300, the Board of Regents appoints Joseph Trubacz as Comptroller and Chief Finance Officer of the University of Alaska. This motion is effective December 7, 2006." CITATION 91ֱStatute 14.40.300 states: The Board of Regents shall create the office of comptroller of the university, fix the salary and determine the duties of the office. The Board of Regents shall fill the office. The comptroller shall report directly to the Board of Regents. XIV. Approval of President Contract MOTION The Board of Regents approves the contract for President Mark R. Hamilton as presented. This motion is effective December 7, 2006. POLICY CITATION Board of Regents Bylaws state: The board will appoint the president by a majority vote of the whole board and fix the president's compensation. (Regents Policy 01.01.03.D.) RATIONALE Board members will be provided information regarding the contract during executive session. XV. Election of Board Officers In accordance with Board of Regents' Bylaws, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote. MOTION "The Board of Regents elects as chair of the Board of Regents: ___________________________. This motion is effective December 7, 2006." MOTION "The Board of Regents elects as vice chair of the Board of Regents: ___________________________. This motion is effective December 7, 2006." MOTION "The Board of Regents elects as secretary of the Board of Regents: ___________________________. This motion is effective December 7, 2006." MOTION "The Board of Regents elects as treasurer of the Board of Regents: ___________________________. This motion is effective December 7, 2006." XVI. Approval of Corporate Authority Resolution The President recommends that: MOTION "The Board of Regents approves the Corporate Authority Resolution, as may be revised to reflect any change in names or titles of officers resulting from the annual election of officers and to add university officials, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective December 7, 2006." The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in officers of the Board of Regents and in university administration, a current resolution is necessary in order to execute timely investment and banking transactions. XVII. Approval of Industrial Security Resolution The President recommends that: MOTION "The Board of Regents approves the Industrial Security Resolution as revised to reflect changes in university administration and board officers, and authorizes the Chair and Secretary of the Board to sign the resolution. This motion is effective December 7, 2006." RATIONALE/RECOMMENDATION The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. The resolution is identical to resolutions previously passed except for revisions to university administration due to reassignment and resignation. XVIII. 91ֱCommission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the 91ֱCommission on Postsecondary Education. XIX. 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