ࡱ> `b_` Z.bjbj 1J%'''8'$'D=2,(,(B(B(B(B(B(B(D=F=F=F=F=F=F=$>h_Apj=3B(B(33j=B(B(=5553XB(B(D=53D=55:T;,;B( ( ` ~'(4|; <d=0=;RA4A;;A;B(+5.0 B(B(B(j=j=5XB(B(B(=3333$  Agenda Board of Regents Planning and Development Committee Wednesday, June 7, 2006; *11:00 a.m. 12:00 noon Kodiak College Kodiak, Alaska *Times for meetings are subject to modification within the June 7-8, 2006 timeframe. Committee Members: Brian D. Rogers, Committee Chair Carl Marrs James Hayes Joseph E. Usibelli, Jr. Cynthia Henry Mary K. Hughes, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Planning and Development Committee approves the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda A. Approval of University of 91ֱFairbanks Mission Statement B. Approval of University of 91ֱFoundation Fee Structure and Report on Board of Trustees May 8, 2006 Meeting IV. New Business V. Future Agenda Items VI. Adjourn This motion is effective June 7, 2006." III. Full Board Consent Agenda A. Approval of University of 91ֱFairbanks Mission Statement Reference 9 The President recommends that: MOTION The Planning and Development Committee recommends that the Board of Regents approve revised Regents Policy 01.01.03 University of 91ֱFairbanks Mission Statement, as presented. This motion is effective June 7, 2006. RATIONALE/RECOMMENDATION The University of 91ֱFairbanks Strategic Planning Committee has proposed a revised mission statement to complement its Strategic Plan 2010. Reference 9 includes information regarding the vetting of this revision with the UAF community. The current and proposed revised mission statements are as follows: CURRENT The University of 91ֱFairbanks, as the nation's northernmost Land, Sea, and Space Grant university and international research center, advances and disseminates knowledge through creative teaching, research, and public service with an emphasis on Alaska, the North, and their diverse peoples. (04-21-00) PROPOSED The University of 91ֱFairbanks, the nations northernmost Land, Sea and Space Grant university and international research center, advances and disseminates knowledge through teaching, research and public service with an emphasis on Alaska, the circumpolar North and their diverse peoples. UAF Americas Arctic University promotes academic excellence, student success and lifelong learning. Chancellor Jones will be available to answer any questions from board members regarding this revision. B. Authorization to Charge Certain Gift and Endowment Fees Effective July 1, 2006 and Report on May 8, 2006 Board of Trustees Meeting Reference 10 The President recommends that: MOTION The Planning and Development Committee recommends that the Board of Regents approve the implementation of the gift and endowment fees as described, pending approval of a formal operating agreement between the Foundation and the university. This motion is effective June 7, 2006. BACKGROUND Over the past 18 months, the University of 91ֱFoundation and the University of 91ֱhave been considering the best way for the Foundation to become less financially dependent upon and to focus on raising more private support for the University programs and scholarships. The Association of Governing Boards for Universities and Colleges (AGB) was engaged to conduct a strategic review of the University of 91ֱFoundation and to give an objective assessment of the Foundations fundraising function along with recommendations for the necessary changes that would more closely align the Foundation with national best practices in this area. Representatives of the Board of Regents and the Board of Trustees worked closely with AGB to develop the scope of work to be conducted in the review and to provide counsel and leadership in the review process. Over the course of 17 days, two AGB representatives personally conducted face-to-face interviews of 90 key internal and external University stakeholders. The final review contained an analysis of the Foundation, the results of a self-study of the Trustees and recommendations for change. An AGB representative presented the results of the review while facilitating a two-day retreat for Trustees and executive staff in November 2005. The retreat provided a framework for reorganizing the Foundation to better align it with its renewed mission. A task force consisting of seven Trustees, including the Chair of the Board of Regents, was created at the conclusion of the November 2005 retreat. The task force reviewed the retreats outcomes, considered options for reaching the goals identified during the retreat, and made recommendations to the Trustees outlining the best way to organize the Foundation to provide optimal benefit to the University. The Task Force examined the Foundations mission statement, bylaws, staff structure, policies, goals, budget and funding mechanism and made recommendations to the Foundations Development Committee, Finance and Audit Committee, and finally, to the full Board. Consequently, at the May 8, 2006 Board of Trustees meeting, the following actions were taken, to be effective July 1, 2006. Approved a mission statement for the University of 91ֱFoundation as follows: The mission of the University of 91ֱFoundation is to seek, secure and steward philanthropic support to build excellence at the University of Alaska. Approved amended and restated bylaws which provide for the following substantive changes summarized below: Members of the Foundation - The Foundation evolves from being a membership organization to one which is able to function independently as Board of Trustees with no need for members. Number of Board Members and Quorum Flexibility has been added to the number of Trustees and the size of the quorum. The Foundation Board of Trustees may now contain anywhere from 20 to 30 individuals. A quorum of the Board of Trustees is defined as a majority of the elected members of the Board. Composition of Board This area of the bylaws has been simplified by the reduction in the number of classes of Trustees. The emeritus (with the exception of the current emeritus trustees) and appointed categories of board membership have been eliminated. Process for Electing Trustees The process for electing new members of the Board of Trustees has been simplified and the name and duties of the Nominating Committee have been updated and expanded. The new name is the Committee on Trusteeship. Term Limits Term limits have been reinstituted for both the members of the Board and for Officers of the Board. Trustee terms of service are limited to a maximum of three consecutive three-year terms. Officers may be elected to serve one complete two-year term. Officers of the Board of Trustees The names of the officers of the Board of Trustees have been updated to chair, vice chair and secretary. Executive Director/President - The Executive Director position has been redefined, expanded and renamed as the President of the Foundation. The President is the Foundations chief executive officer and is selected by the Board of Trustees in consultation with the University President. Treasurer - The Treasurers duties remain the same. Rather than being, ex-officio, the Treasurer is appointed by the University President in consultation with the Chair of the Board of Trustees. Amendment of Bylaws - The provision for amending the bylaws has been streamlined by making it possible for the Bylaws to be amended by a vote of two thirds of the Trustees voting at a meeting of the Trustees (provided a quorum is present). Under the old structure a three quarters vote of all the Trustees was required. College of Fellows Members of the College of Fellows are now directly affiliated with their respective campuses and are no longer members of the Foundation. Approved Foundation policies on Conflict of Interest, Employee Concerns and Ethics. Approved Foundation staff organization. Approved Foundation goals for next fiscal year, which include creating and adopting a Memorandum of Understanding between the University of 91ֱand the University of 91ֱFoundation. Appointed an Acting Foundation President. Approved a fee policy and established a fee structure. The University and the Foundation agree that these changes follow national best practices for University-affiliated foundations and, when implemented, will enable the Foundation to better serve the University of Alaska. RECOMMENDATION A copy of the fee policy adopted by the Board of Trustees on May 8, 2006 is enclosed as Reference 10. The fees approved consist primarily of a one-time Gift Fee of five percent (5%) on all gifts received after June 30, 2006 and an annual Endowment Fee of one percent (1%) on all new endowments established after June 30, 2006 and quasi endowments in existence as of December 31, 2005. The land grant endowments will be charged an annual fee of 16 basis points (.16%) effective July 1, 2006. Because the land grant endowment fee, the quasi-endowment fee, and the gift fees are scheduled to start July 1, 2006 and the Foundation and the university have not yet completed an operating agreement, which would normally cover such issues, the administration is seeking concurrence of the Board of Regents to initiating the gift tax and endowment fees effective July 1, 2006. The operating agreement between the Foundation and the university will be presented to the Board of Regents at its December 2006 meeting. Mary Rutherford, AVP for Development, will be present via videoconference to answer questions. 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