ࡱ> AC@[ 7$bjbj %<jj}l8FZ42KMMMMMM$  ZqqKKj' >gB> V'$0,x x 'Agenda Board of Regents Planning and Development Committee Wednesday, June 9, 2004; *1:30 p.m. 2:30 p.m. Consortium Library, University of 91ֱAnchorage Anchorage, Alaska *Times for meetings are subject to modification within the June 9-10, 2004 timeframe. Committee Members: Mary K. Hughes, Committee Chair Frances H. Rose Michael J. Burns Joseph E. Usibelli, Jr. Elsa Froehlich Demeksa Brian D. Rogers, Board Chair James C. Hayes I. Call to Order II. Adoption of Agenda MOTION "The Planning and Development Committee approves the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda A. Approval of FY05 Distribution of ConocoPhillips and BP Charter Gifts B. Approval of Regents' Policy 05.12.08 - Naming of Campus Facilities, and Regents' Policy 05.14.08, Gifting Opportunities for Facilities and Infrastructure Naming IV. Ongoing Issues A. Discussion on Development Activities at the University of Alaska B. Report on University of 91ֱAdvancement Plan C. Update on ACAS Recommendations V. New Business VI. Future Agenda Items VII. Adjourn This motion is effective June 9, 2004." III. Full Board Consent Agenda A. Approval of FY05 Distribution of ConocoPhillips and BP Charter Gifts President Hamilton and Vice President Redman will present recommendations for the FY05 distribution of ConocoPhillips and BP Charter gifts. The President recommends that: MOTION "The Planning and Development Committee recommends that the Board of Regents approve the FY05 allocation plan of ConocoPhillips and BP Charter Gifts. This motion is effective June 9, 2004." B. Approval of Regents' Policy 05.12.08 - Naming of Campus Facilities, and Regents' Policy 05.14.08, Gifting Opportunities for Facilities and Infrastructure Naming References 1A-C A first reading of a draft policy on Gifting Opportunities for Facilities and Infrastructure Naming was presented at the December 4, 2003 Planning and Development Committee meeting. The draft policy included an exception to the general facilities naming policy for such gifting opportunities whereby the university president would be authorized to approve certain namings if the related contributions met the minimum contribution requirements established by the board. In response to the draft policies, several comments were received regarding suggested changes to the original facilities naming policy and the general gifting policy. As such, the policies on Gifting Opportunities for Facilities and Infrastructure Naming and Naming of Campus Facilities is being presented to both the Facilities and Land Management Committee and the Planning and Development Committee for a second reading and, if acceptable, a recommendation for approval by the board. Reference 1A, the proposed redrafting of Regents Policy 05.12.08 - Naming of Campus Facilities, has been substantially reorganized; therefore, a blackline draft was not considered feasible. Reference 1B is a copy of the current policy. Proposed revisions to the policy provide that: The board will approve all significant formal naming opportunities of facilities, improvements, and other areas of the campuses. The university president will determine which namings are sufficiently significant for presentation to the board for approval. Naming opportunities will be available for contributors of substantial financial or other support, including donations provided for under Regents Policy P05.14.08. Each chancellor will establish ad hoc or standing advisory committees to make recommendations on naming opportunities for gifting and development purposes. Unless otherwise directed by the board, the name of an existing facility, improvement or area, which was named in honor of, or to memorialize, a specific individual, group, event, place, etc. will remain for the life of the facility or improvement. Functional, descriptive, and directional naming of facilities, improvements, or areas shall be approved in accordance with campus procedures. Commercial contracts to name facilities, improvements, or areas shall be approved by the board. The former guidelines for naming streets, parks, and plazas, after 91ֱrivers, flora, fauna, etc. will be deleted. Reference 1C, the proposed Regents Policy 05.14.08 - Gifting Opportunities for Facilities and Infrastructure Naming, has also been substantially reorganized from the draft presented for first reading in December 2003. However, because there is no previously adopted comparable policy and there has been very little change to the content of the earlier draft, the version presented for first reading has not been reproduced. The proposed policy provides that: The university president will approve all naming opportunities that meet the minimum gifting requirements established by the board. The university president will notify the board of the naming opportunities and minimum gift requirement established for significant facilities, improvements or areas which will require board approval or ratification in accordance with Regents Policy 05.12.08 for the actual naming. Minimum gifting requirements for naming new buildings and additions will be at least 50 percent of privately secured funds, but not less than $1 million. Minimum gifting requirements for naming existing buildings and additions will be at least 30 percent of current replacement value, but not less than $1 million. Minimum gifting requirements for naming portions of buildings and unnamed additions will be determined on a case-by-case basis considering such matters as type of usage, visibility, traffic flow, condition, and current replacement value. Minimum gifting requirements for naming streets, parks, plazas, etc. will be at least 50 percent of cost of the improvement for new projects and 30 percent of current replacement value for existing improvements or sites. In summary, the process provides that a campus advisory committee make recommendations to the chancellor regarding naming opportunities, which will be forwarded to the university president with the chancellors recommendation for approval; the president will then determine which namings are sufficiently significant for presentation to the board for approval. The president will notify the board of the naming opportunities that he or she believes will warrant board approval or ratification. In addition, based on other comments received in connection with the minimum gifting policy for naming of facilities, a draft of recommended changes to the general gifting policy will also be presented to the Planning and Development Committee as a separate agenda item for a first reading. Vice President Joseph Beedle and Associate Vice President Mary Rutherford will be available to discuss issues regarding these proposed policies. The President recommends that: MOTION "The Planning and Development Committee recommends that the Board of Regents approve the revised Regents Policy 05.12.08 - Naming of Campus Facilities, and new Regents' Policy 05.14.08 - Gifting Opportunities for Facilities and Infrastructure Naming, as presented in Reference 1A and 1C respectively, and the renumbering of current policy sections as described therein. This recommendation is subject to adoption of a consistent recommendation by the Facilities and Land Management Committee regarding adoption of these policies. This motion is effective June 9, 2004." IV. Ongoing Issues A. Discussion on Development Activities at the University of Alaska Vice President Redman and Associate Vice President Rutherford will update the members of the committee regarding development activities. B. Report on University of 91ֱAdvancement Plan Vice President Redman will provide a report regarding the University of 91ֱadvancement plan. C. Update on ACAS Recommendations Reference 2 Vice President Redman will review the ACAS recommendations as they relate to development, foundation, and university relations. V. New Business VI. Future Agenda Items VII. 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