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t d m : Agenda
Board of Regents
Audit Committee
Friday, September 23, 2011; *8:00 a.m. 9:00 a.m.
Room 116 Recreation Center
University of 91ֱSoutheast
Juneau, Alaska
*Times for meetings are subject to modifications within the September 22-23, 2011 timeframe.
Committee Members:
Kenneth Fisher, Committee Chair Jyotsna Heckman
Timothy Brady Fuller Cowell, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Executive Session with Internal Audit Director
IV. Full Board Consent Agenda
A. Acceptance of the University of 91ֱFoundation FY12 Operating Budget
V. New Business
Discussion with External Auditors
VI. Ongoing Issues
Internal Audit Status Report
Audit Committee Duties and Responsibilities
Update on Grant Financial Management Policy
VII. Future Agenda Items
VIII. Adjourn
This motion is effective September 23, 2011."
III. Executive Session with Internal Audit Director
MOTION
"The Audit Committee of the Board of Regents goes into executive session at _________ 91ֱTime in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would have an adverse affect on the character or reputation of a person or persons. The session will include members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ 91ֱTime. This motion is effective September 23, 2011."
(To be announced at the conclusion of executive session:)
The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. 91ֱTime in accordance with AS 44.62.310 discussing matters where the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and other university staff designated by the chair of the Audit Committee and lasted approximately __________.
IV. Full Board Consent Agenda
A. Acceptance of the University of 91ֱFoundation FY12 Operating Budget Reference 19
The President recommends that:
MOTION
The Audit Committee recommends that the Board of Regents accepts the University of 91ֱFoundation Operating Budget for FY12 as presented and approved by the Foundations Board of Trustees at their June 10, 2011 meeting. This motion is effective September 23, 2011.
BACKGROUND
In 2007, the Foundation and the University finalized a process that clearly defined the role and responsibilities of the Foundation as they relate to the University. As part of the process, the Foundation established a financial plan to underwrite the costs of the Foundations programs and operation. In an effort to foster a cooperative and transparent working relationship, the Foundations annual operating budget, as approved by the Foundations Board of Trustees, is presented to the Board of Regents for the boards acceptance.
FY12 Proposed Operating Budget
The FY12 Operating Budget is largely a maintenance level budget. No additional initiatives are planned with the exception of consulting services to lead the Foundation Board through a strategic planning process.
V. New Business
A. Discussion with External Auditors
Daniel Rozema, Partner, KPMG will discuss with the Audit Committee, audit related matters and answer any questions the committee may have. This is an information item; no action is necessary.
VI. Ongoing Issues
A. Internal Audit Status Report Reference 20
Nichole Pittman, director of Internal Audit, will review with the Audit Committee, the Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary.
B. Audit Committee Duties and Responsibilities
Nichole Pittman, director of Internal Audit, will discuss with the Audit Committee, relevant standards set forth by governing organizations such as the Institute of Internal Auditors. This is an information item; no action is necessary.
C. Update on Grant Financial Management Policy
Nichole Pittman, director of Internal Audit, will discuss with the Audit Committee the revisions made to policies and procedures subsequent to the December 2010 meeting. This is an information item; no action is necessary.
VII. Future Agenda Items
VIII. Adjourn
Agenda
Audit Committee
September 23, 2011
Juneau, Alaska
Audit Committee Agenda: Page PAGE 3 of NUMPAGES 3
Audit Committee Agenda: Page PAGE 1 of NUMPAGES 3
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